Table of Contents
If you need the right time tracking software for your business, consider QuickBooks. It is a user-friendly cloud accounting software that offers many capabilities and features. However, not all companies are compatible with this program which can lead to possible problems down the line.
The “best free time tracking app” is the best option for small businesses looking to track their employees’ work hours. It also has a mobile app that can be easily installed on all devices.
QuickBooks Time (previously known as TSheets) is a time-tracking program that contains features like as clocking in and out, geofencing, Scheduling, and project invoicing. It may be used on the web, on a mobile device, or with a biometric timeclock kiosk. It connects with various accounting, Management of Projects, and payroll tools, from ADP to Asana, and is ideal for QuickBooks and QuickBooks Payroll customers. It also comes with a free trial.
Visit QuickBooks Time to learn more. to learn more. to learn more.
For What We Recommend Using QuickBooks Time
We’ve tested, demoed, and evaluated hundreds of time-tracking programs, and we’ve found QuickBooks Time to be a very flexible but simple-to-use solution. It’s perfect for firms with time tracking requirements that go beyond basic clock-in and clock-out, as well as those with several workers, since it offers so many functions. QuickBooks Time made our list of best time tracking software because of its extensive time tracking features.
In a nutshell, QuickBooks Time is ideal for the following tasks:
- Businesses that use QuickBooks Accounting or QuickBooks Payroll: QuickBooks Time conveniently integrates with QuickBooks Accounting or Payroll, making budgeting, payroll, and invoicing a breeze. To make it function, you don’t need to input time data twice or upload csv files.
- Businesses with client accounts: For invoicing and task costing, QuickBooks makes it simple to allocate hours to customers or projects, including sub-projects.
- QuickBooks allows workers to clock in on a computer, laptop, or kiosk in any combination, making it a suitable solution for small firms with employees who aren’t constantly in the office.
When QuickBooks Time Isn’t the Right Fit
- Freelancers: QuickBooks offers too many features that freelancers or single users won’t use—and at a price that isn’t worth it when there are time tracking options for freelancers and self-employed individuals.
- QuickBooks is one of the most costly time tracking applications for small businesses. There are other viable options if you’re on a tight budget and need to save money. For additional economical choices, have a look at our list of the best free time monitoring software.
Are you looking for something unique? To choose a service or program that’s perfect for you, see our guide to the top time trackers for small companies.
Overview of QuickBooks Time
Visit QuickBooks Time to learn more. to learn more. to learn more.
Time Pricing in QuickBooks
Premium and Elite are the two options offered by QuickBooks Time. It interacts with QuickBooks Accounting and Payroll, but you don’t have to use either to utilize this program; it will work with any payroll software. A 30-day free trial and one administrator account are included with each package. The trial does not need a credit card.
*For the first three months of service, QuickBooks Time gives a 50% discount on the basic charge.
Features of QuickBooks Time
You have the option of taking a self-guided tour, attending a hosted webinar, or doing both when you sign up for QuickBooks Time. There’s also an online help section with step-by-step setup instructions. Initial setup should take at least half an hour, plus five to ten minutes per person, depending on how much you program for them (schedules, geofencing, assigning to projects, and the like).
When customers sign up for QuickBooks Time, they are given a brief tour of the program’s capabilities.
The tour may be included in the setup process if you choose QuickBooks Payroll Elite, since QuickBooks Time is included with that subscription.
Clock In & Out
The time clock may be used on the web, on a mobile device, or in a kiosk. Employees may see how many hours they’ve worked today, how many hours they’ve worked for the day, and how many hours they’ve worked for the week. With the touch of a button, they may clock in and out.
You may also move between tasks using the time clock.
Depending on your plan and an employee’s level of access, they can:
- Assign hours to a project or customer, then switch between them with a single click.
- Get instructions to a work location by logging in from a different location.
- Notes should be included.
- Lunches and log breaks
- When entering or departing a place, get reminders to clock in or out (with geofencing)
- Keep track of your miles.
If you have a kiosk, you can log in using biometrics like face recognition. This reduces employee fraud and increases workplace security by preventing buddy punching. The kiosk software is compatible with any iPad running iOS 8.0 or an Android tablet running OS 6.0 or above.
Scheduling
You may build schedules by shift, job, or task, as well as recurring schedules and templates. Employees get schedules, which are synced with Apple iCal, Microsoft Outlook, and Google Calendar.
Schedules may be created and saved as templates.
Drag and drop shifts, color coding, locations, and comments may all be used to update schedules. Set the start and finish timings for the shift, assign one or more team members, and link the shift to a task. You may modify your work after it has been published. You may even create an unassigned shift and put it on hold until the proper person is available to fill it.
Management of Time Sheets
Reviewing, modifying, and approving time sheets is simple using QuickBooks. You may do it not just via the web or on your mobile device, but also from numerous aspects of the application, such as Who’s Working and Reports. You have the option of managing several time sheets or drilling down to a single person. Overtime is highlighted in red to make it easy to see.
Time sheets may be managed and approved in a variety of ways.
You may see time sheets by day, week, month, or pay period. You may see any of 11 fields, including employee time in and out, billable hours, and remarks. If there’s a mistake, you may correct it immediately on the sheet. A set might also include time sheets.
Supervisory Instruments
QuickBooks Time makes managing employee time and schedules simple. Supervisors have the ability to clock in whole teams, manage time sheets (as mentioned above), and make schedule changes as required (if granted permission). It’s simple to keep track of time off, and if overtime guidelines are established, they’re computed automatically, allowing managers to ensure that no one is overworked.
Supervisors may use the GPS employee tracker to better manage their personnel.
QuickBooks Time, on the other hand, allows them to accomplish much more. They can monitor where an employee is at any moment throughout the workday and verify who is closest to a working site using GPS tracking, allowing the supervisor to reroute a worker if necessary.
App for mobile devices
The App for mobile devices, QuickBooks Time Tracker, offers nearly all the same functions as the web-based application. (You’ll want to use a computer for setup and changes.) Employees have easy clock-in/out and can see their hours and location. Supervisors can clock entire teams in, track employees, schedule employees, send alerts, manage time sheets, and view reports.
Management of Projects
The project tracking functions of QuickBooks Time do more than let you assign work hours to a project. You can also set up hour estimates by project, sub-project, or task. Use these to compare against actual hours spent, help employees schedule their time, see actual progress on a project, and adjust deadlines or workloads accordingly. You can share this information with all team members, who can also Notes should be included., such as an explanation for a delay. Finally, the data can be compiled into reports by job, tasks, or employees.
It’s simple to plan and monitor project progress using QuickBooks Time.
Projects, when paired with GPS monitoring, allow you to keep track of how your staff spend their time. This is useful not just for charging customers, but also for adhering to commercial and government contracts that need meticulous detail and audit trails.
Reports
There are 11 basic reports in QuickBooks Time, which you can customize by modifying data such as time periods, workers, teams, projects, and more. The following are examples of standard reports:
- Approvals
- Payroll
- Project
- Job costs for team members
- Wage
- Summary of payroll hours per team member
- Auditing and logging
- Exports
- Tracking
- Exceptions
- DCAA (Defense Contract Audit Agency)—plus
Payroll is one of the various reports available in QuickBooks Time.
Your reports may be downloaded in Excel, CSV, or PDF format.
Integrations
QuickBooks Time, of course, integrates with other QuickBooks products, making it simple to handle payroll, apply timeclock data to budgeting, create invoices, and more.
Many third-party programs are also integrated with QuickBooks Time. 27 are available in the app store, which you may set up during the Getting Started process or afterwards by going to Features and Add-ons. If you wish to combine other programs with QuickBooks Time, you may do so through an API or QuickBooks Accounting if you have that particular accounting software.
QuickBooks Time may be integrated with 27 different applications.
Time Ease of Use in QuickBooks
- a user-friendly interface
- Directions and videos are available online.
- Geofencing with clock-in and clock-out reminders
- Driving instructions to the jobsite are included in the Elite plan.
- Help is available from the community or through live chat.
When producing an article on how to utilize QuickBooks Time’s basic functionalities, our experts found the program to be simple to use and set up. The menu is simple, the features are well-organized, and the processes are easy to follow for both administrators and staff. Help articles, demonstrations, and live customer assistance are all available.
The main problem is that the online help website covers all Intuit products, and the search function does not always provide the relevant information for the program. Contacting live support may be difficult for the same reason, and the most of recent negative user evaluations have been about a drop in customer service as a result of the migration from TSheets to QuickBooks Time.
Users’ Opinions on QuickBooks Time
Users generally appreciate QuickBooks Time, albeit the most of the evaluations were from when it was still known as TSheets, and following the branding, there were more concerns about poor customer support and login troubles. Employees were unable to log in following the branding, according to one employer. Nonetheless, most users stated it was simple to log time, hours worked, and vacation time, and that the smooth connectivity with QuickBooks was a big benefit.
Alternatives to QuickBooks Time
Compare QuickBooks Time to our finest time and attendance software if you’re not sure whether it’s perfect for you.
Conclusion
QuickBooks Time is a useful tool for keeping track of staff hours across many projects or locations. It works on the web, on mobile devices, and on kiosks; it includes task assignments and GPS monitoring; and it makes scheduling personnel and approving time sheets simple. Reports provide good insight into project progress and budgeting, and it interfaces with a variety of other tools in addition to QuickBooks. Sign up for a free 30-day trial of QuickBooks Time.
Visit QuickBooks Time to learn more. to learn more. to learn more.
QuickBooks Time Review is a software that allows you to track your time. It’s the cheapest time tracking software out there, but it doesn’t come without its flaws.
Related Tags
- quickbooks time app
- quickbooks time elite vs premium
- quickbooks time pricing
- quickbooks time support
- does quickbooks time work with quickbooks desktop
