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Accounting software is no longer just for the accountant. These 4 best trucking accounting software are designed to help you keep track of your finances and make sure everything’s accurate, which will give you a more transparent view into what goes on in your business.
The “best trucking software for owner operators” is a software that can help business owners manage their accounting. The software has the ability to do everything from tracking expenses, calculating taxes and more.
The finest trucker accounting software should make it simple to handle loads, costs, and receivables. The program must also be able to generate thorough reports for invoicing consumers, paying drivers, and completing International Fuel Tax Agreement (IFTA) reports, among other things.
Whether you’re an owner-operator or operate a small trucking company, keeping precise and thorough statistics on miles and trips is critical. We’ve narrowed down the finest four trucking accounting software alternatives from all the options available on the market.
- Q7 Transportation Business Software is the most comprehensive trucking administration and accounting solution available.
- QuickBooks Online is a software program that allows you to is ideal for small business owners who want an easy method to bill customers, pay suppliers, and file tax returns.
- The best trucking software for freight brokers is TMS Tailwind.
- TruckingOffice: The most cost-effective transportation management software that includes IFTA monitoring and reporting.
Software for the trucking industry Q7: Best Overall Trucking Accounting and Management Software
For organizations who require assistance managing a fleet of vehicles, Q7 is serious trucking software. The accounting program is tightly connected with the transportation management software, allowing for automated accounting inputs while you go about your business.
Software for the trucking industry Q7
What We Enjoy
- You have the option of using a desktop or cloud-based software.
- Training and assistance are provided at no cost.
- A large number of trucking management functions is available.
- Payroll integration
What Isn’t There
- There are no upfront costs.
- Mac users will not be able to use the desktop version.
- A complex system needs education and commitment.
Take a look at our Q7 Trucking Review.
Plans & Pricing
For a free trial and a personalized pricing quotation, contact Q7.
Expert Recommendation
Q7 is a complicated system that works best when a full-time employee is devoted to taking use of all of the software’s capabilities. Q7 offers modules for dispatch, freight billing, and pay settlement in addition to basic accounting capabilities like accounts receivable (A/R), accounts payable (A/P), bank reconciliations, and payroll. Through connections with trucking mileage packages like Rand McNally and ProMiles, you can monitor fuel and miles by truck and create fuel purchase, state mileage, and IFTA tax reports. Q7 also includes a robust fleet maintenance program that can manage your fixed assets and assist you in scheduling regular maintenance depending on months or miles travelled. Q7 will be worthwhile if you have a fleet of vehicles and at least one employee who will devote time to mastering the program.
The Best Accounting Software for Owner/Operator Truckers is QuickBooks Online is a software program that allows you to.
QuickBooks Online is a software program that allows you to is our top recommendation for the finest overall small company accounting software, and it’s a terrific low-cost solution for truckers who need to manage their revenue and expenditures. The program has a fantastic mobile app for sending invoices and scanning receipts while on the go.
QuickBooks Online is a software program that allows you to
What We Enjoy
- Simple to use
- Excellent mobile app
- Keep track of your profit and loss by load.
- Profitability may be tracked by client.
- There are a lot of Quickbooks ProAdvisors all across the country that can help you.
What Isn’t There
- There are no features unique to trucking.
- You won’t be able to contact customer service directly.
- For a solitary trucker, it’s a tad pricey.
Read our QuickBooks Online is a software program that allows you to Review
Plans & Pricing
- $25 a month for one user is a good place to start.
- $50 per month for three users is the bare minimum.
- Plus, for five people, it’s just $80 per month (our recommendation for truckers)
- Advanced: $180 per month for a group of 25 people.
New customers may choose between a three-month 50% discount or a free 30-day trial with no credit card necessary.
Expert Recommendation
If you’re a self-employed trucker, you don’t need all the features included in the more expensive software covered in this guide. You mostly need to keep accurate track of your income and expenses, and nobody does that easier than QuickBooks Online is a software program that allows you to. You can connect your bank and credit card accounts so that transactions flow into your books automatically. All you do is classify them once they are transferred. Bank reconciliations are intuitive. If you prefer, you can outsource your monthly reconciliations to QuickBooks Live, which will match you to a bookkeeper for assistance. You can also work with QuickBooks Live when initially setting up your QuickBooks to tailor it exactly for the needs of a trucker.
The Plus plan includes a number of tools that aid in the selection of the most lucrative cargoes. Income and costs may be assigned to “projects,” which for truckers might be a load. You may divide loads into several classes and keep track of the earnings for each. For example, you could wish to keep track of your profits depending on the length of a haul. Finally, a report detailing your profitability by client may be printed.
The Best Trucking Software for Freight Brokers is TMS Tailwind.
TMS Tailwind delivers all of the capabilities that Freight Brokers want at an affordable pricing that is disclosed up front. While Q7 would be suitable for freight brokers, it is more costly and has functionality that they do not want.
TMS Tailwind
What We Enjoy
- Shipments are sent and tracked.
- Event tracking has been verified using GPS.
- Management of A/R and A/P
- Customer & Carrier Self-Service Portals
What Isn’t There
- This isn’t a full-fledged accounting system.
- No Payroll integration
- There isn’t a bank reconciliation function.
Read our TMS Tailwind review
Pricing
- Pro: $117 per month per user
- Enterprise: $176 per month, per user
- Unlimited: $235 per month, per user
The Pro plan will suit the majority of freight brokers well. There is a free trial available for the Pro and Enterprise programs that does not need a credit card.
Expert Recommendation
TMS Tailwind offers a huge array of tools to help your freight brokerage company. While you can send invoices and pay bills, it’s This isn’t a full-fledged accounting system.. Most importantly, there is not a bank reconciliation feature to ensure that your bank account balances are accurate. To fill this gap, TMS Tailwind will sync with QuickBooks Online is a software program that allows you to Plus, which we highly recommend. QuickBooks Online is a software program that allows you to Plus is $80 per month, so be sure to include this cost if you’re choosing between TMS Tailwind and Q7.
Upgrade to the Enterprise package if you want to provide self-service portals for customers and carriers. Customers may access their account details, shipments, and bills by logging in. Carriers have access to available loads, shipments you’ve despatched, and money owed to them.
TruckingOffice: The Most Cost-Effective Tracking and reporting for the IFTA Software
TruckingOffice is a full-featured transportation and accounting software, but considering its affordable pricing, we particularly enjoy its IFTA tracking. If IFTA monitoring is your primary issue, or if you’re a small business seeking for basic transportation solutions, TruckingOffice could be a suitable fit.
TruckingOffice
What We Enjoy
- Tracking and reporting for the IFTA
- Low-cost
- Planning and invoicing for LTL (less than load)
- Create invoices and keep track of your costs.
- For an extra charge, you may get an ELD (electronic logging device).
What Isn’t There
- Employees do not get a paycheck.
- This isn’t a full-fledged accounting system.
- Electronic payment of invoices is not possible.
- There is no live phone or chat assistance available.
Take a look at our TruckingOffice review.
Pricing
- Basic
- $20 per month for 1-2 trucks as an owner/operator
- Mid-Size: $45 per month for three to seven trucks
- $75 per month for an unlimited number of trucks
- Broker: $45 for unlimited dispatches per month
- Advantageous (includes LTL planning and billing)
- $30 per month for 1-2 trucks as an owner/operator
- Mid-Size: $65 per month for three to seven trucks
- $110 per month for an unlimited number of trucks
With no credit card necessary, you can begin a free 30-day trial right now.
Expert Recommendation
While we included TruckingOffice in our list as an affordable way to comply with IFTA regulations, it actually offers much more at a very reasonable price. However, you’ll likely find that the features aren’t as robust or refined as more expensive software like Q7. Also, like TMS Tailwind, TruckingOffice isn’t a complete bookkeeping system. Unfortunately, while there is some ability to sync transactions between TruckingOffice and QuickBooks Online is a software program that allows you to, there is not a complete two-way integration available as a QuickBooks Online is a software program that allows you to app.
The Basic package includes IFTA monitoring as well as the majority of other capabilities. If you need load planning, LTL dispatch, or driver settlement management, you should consider upgrading to the Pro plan. Before investing in a more costly package, consider giving TruckingOffice a free trial.
What We Looked at When We Were Evaluating Trucking Accounting Software
Trucking accounting software should include features like dispatch and order management, as well as fuel, mileage, and load/freight tracking. The finest trucker accounting software will enable you to keep track of all of these details in order to provide the most thorough and accurate reports possible. It’s crucial, for example, to be able to compile a trip report that includes all of a load’s expenditures. Another example is that the program must be able to monitor the specifics of a load in order to submit IFTA reports. All of the goods mentioned in this article take these special needs into account.
Cost, user-friendliness, customer feedback, and the following essential characteristics were used to assess each program on our list of the top four trucker accounting software:
- Track specific information about each cargo, such as the delivery date and time, the truck information, the driver information, and the charges.
- Run a report for each trip that includes all expenditures, vehicle miles, and maintenance so you can charge customers, pay drivers, and submit IFTA reports.
- Keeping track of tolls, parking, gasoline, and other charges for each journey is essential.
- Tracking revenue: Bill clients as soon as a cargo is delivered or as soon as possible.
- Keep track of assets and liabilities, and reconcile accounts regularly, in addition to recording revenue and spending.
- Tracking and reporting for the IFTA: Track all of the required data by a municipality to complete the quarterly filing of the IFTA reports.
Conclusion
Accounting and reporting requirements particular to the trucking business are encountered by truck drivers and fleet management. As a result, it’s critical to select an accounting solution that meets all of your needs or interacts with other programs to build a comprehensive package for you and your company. Our selection of the four top trucking accounting software solutions includes a variety of features and costs so you can choose the one that best suits your needs.
Frequently Asked Questions
How do I keep track of my trucking business?
A: You can keep track of your business by using a calendar.
Does QuickBooks do IFTA?
How do I use QuickBooks as a trucking company?
A: You would need to complete several different tasks in order for your business to be profitable. This includes finding a place where you can rent space, figuring out how much it will cost you, building up credit with trade partners and finding more customers.
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