5 Best Mileage Tracker Apps for Small Business in 2021

What are the best mileage tracker apps for small businesses in 2021? If you’re considering a business purchase and want to keep track of your company’s expenses, these five options make it easy.

Individuals and organizations may use mileage tracker software to keep track of their mileage, tax deductions, and overall productivity. The information provided by this software may also assist managers budget and forecasting expenditures based on historical data. Having a mileage tracker tool for your company may make expenditure tracking, approval, and reimbursement easier and faster. It also assures that you and your staff are appropriately recording your mileage. The following are the top five mileage tracking apps for 2021:

• TripLog is the best mileage tracker on the market.
• QuickBooks: This is the best option for QuickBooks users.
• MileIQ is the easiest way to keep track of your miles.
• Hurdlr: It’s best for self-employed people.
• Everlance is the best option for developing businesses.

TripLog is the best mileage tracker on the market.

TripLog is first on our list. Its combination of mileage tracking with other vital elements crucial to your company won it the title of best overall mileage tracker. TripLog Mileage, TripLog Scheduling, TripLog Timesheets, and TripLog Expenditure integrate expense tracking, scheduling, and time tracking.

TripLog

Pros

• For one user, there is no charge.
• Various tracking solutions for various requirements
• Users can see their excursions and plan their routes for future trips using the daily trip viewing and route planning feature.
• It interacts with TripLog’s spending and schedule tracking applications, creating a comprehensive app ecosystem.

Cons

• Because the service is purchased individually, add-ons like TripLog Drive will result in greater upfront expenditures.
• Accounting software connection, mileage rules, and an admin panel are not included in the lower-priced versions.
• For more than ten users, pricing is required.

Pricing

• Lite: Free for up to 40 journeys per month for one user; only available through the app.
• Premium: $5.99 per month for up to 10 users; includes all Lite features plus additional monitoring choices and spending tracking.
• Premium + Time: $7.99 a month for up to ten users; includes time tracking, employee timesheets, and approval procedures.
• Enterprise: Custom pricing, an infinite number of users, an admin panel, mileage rules, tax and HIPAA compliance, and accounting connectivity

Add-ons:

• $120 per unit for TripLog Drive
• $24.99 per unit for the TripLog Beacon

Expert Recommendation

TripLog appeals to us because of the additional features available in the subscription plans. You’ll receive a scheduler, timesheet, and spending tracker all in one service provider if you choose the Premium + Time package. TripLog is recommended because it saves you money on other third-party expenditure trackers and timesheet applications. Instead, you may obtain three trackers for less than $10 per user, each month.

TripLog’s mileage monitoring gadgets are a simple and accurate way to keep track of your miles. MagicTrip for background monitoring through mobile phone; Car Bluetooth for modest battery consumption; Manual for custom tracking; Beacon, a USB-powered device for automatic tracking; and TripLog Drive, the official TripLog dongle for mileage tracking with higher upfront expenses Regardless of whether you use the add-ons or not, TripLog provides a lot of useful features.

QuickBooks Online

QuickBooks began as an accounting software program and has now evolved into a comprehensive software environment with a variety of functions that address typical workplace issues. Because of its access to virtually all capabilities of the program, including mileage tracking, we picked QuickBooks Online is a software program that allows you to as the best overall small company accounting software and its app as the best overall mobile accounting app.

One of QuickBooks’ most useful tools is the mileage deduction tax calculation, which allows customers to select between conventional mileage rates and real expenditures. Like standalone mileage programs, the QuickBooks App provides automatic GPS tracking and mileage categorization, but there is no extra fee beyond your QuickBooks membership.

QuickBooks Online

Pros

• QuickBooks has a built-in mileage tracker that is free for current users.
• The mileage tracker is incorporated into a full accounting system, making mileage charges simple to manage and account for.
• Tax deductions might be based on real expenses rather than conventional rates.

Cons

• Automatic mileage logging throughout work hours or shifts, driving route, driving timetable, and other intelligence characteristics
• Some users report repeated trips, tracking difficulties, and location identification issues.
• Mileage tracking is a component of the program, not a distinct app.

Pricing

Note that since the mileage tracker is part of the QuickBooks app, you’ll need to be a QuickBooks subscriber to utilize it.

• Simple Start: $25/month for a single user
• Essentials: $40 per month for a maximum of three users
• Plus: $70 per month for a maximum of five users
• Advanced: $150 per month for a maximum of 25 users

Expert Recommendation

Overall, QuickBooks is an excellent choice for a small business that requires accounting software as well as a mileage tracker. Furthermore, the QuickBooks platform is adaptable to a variety of company sizes and growth options.

There’s no need to switch to another mileage tracker if you’re already using QuickBooks. For the most part, the built-in tracker will suffice. If you don’t require accounting software, however, we recommend checking out the other mileage trackers on this list.

MileIQ

MileIQ is the mileage tracking app for you if simplicity is your game. MileIQ is a simple, independent mileage tracker with minimal functionality. It keeps track of your mileage, classifies it, and reports it depending on your requirements. Because it’s simply a straightforward and simple mileage tracker, the app is simple to use.

MileIQ

Pros

• User interface that is both simple and inventive
• For infrequent or part-time drivers, it’s a good deal.
• Driving categories are used to categorize journeys based on their purpose, location, or duration.

Cons

• There is no automated calculation of tax deductions.
• When monitoring location in the background, there is inefficient power use.
• For improved spending management, it lacks an expense tracker.

Pricing

• Basic: Up to 40 travels per month are free.
• Unlimited: $5.99 per month, with no limits on how many trips you may take.
• MileIQ for Teams: Discounts for large groups

Expert Recommendation

MileIQ is a great alternative to complicated mileage trackers because of its simplicity and user-friendly layout. Although having additional options in a mileage tracker is a wonderful thing, not everyone will appreciate or utilize them all. In such a situation, a simple tool like MileIQ would suffice. Despite the absence of an automated tax deduction, we suggest MileIQ to anybody looking for a basic mileage tracker.

Hurdlr

Hurdlr is the best mileage tracker for self-employed people out of all the mileage trackers on our list. This program is ideal for self-employed company owners since it automatically generates quarterly anticipated tax payments, making tax compliance much simpler. Hurdlr also provides self-employed persons with spending and tax monitoring. Individuals may use the tax tracker to create tax reports to submit to a certified public accountant (CPA).

Pros

• Accounting and invoicing tools are included in the premium plan.
• Includes an expenditure tracker that tracks spending automatically (for habitual or recurring expenses)
• The simple accounting option is ideal for freelancers who just need to maintain their goods.
• Will compute your projected tax payments on a quarterly basis.
• Hurdlr University is an excellent learning resource for newcomers.

Cons

• There is no option for calculating expenses using the real expenditure technique or standard rates.
• Route planning and daily driving reports are not available.
• For self-employed persons with just rudimentary mileage monitoring requirements, pricing plans might be prohibitively costly.

Pricing

• Premium: $10 per month for auto-mileage monitoring, auto-expense tracking, and real-time tax computation.
• All Premium features are included as well as yearly income tax filing via TaxSlayer, complete double-entry accounting, and advanced reports for $16.67 per month, payable annually (or at $200 per year).

Expert Recommendation

Hurdlr is a distance monitoring software that caters to self-employed people by assisting with quarterly anticipated taxes and providing free income tax filing via TaxSlayer. Companies or small firms, on the other hand, may utilize it. Because of its accounting and invoicing tools, Hurdlr Premium might be a superb QuickBooks alternative. Hurdlr is a mileage tracker, expenditure tracker, and basic accounting tool that we suggest to freelancers.

Everlance

Because of its variety of plans that cover both self-employed people and corporations, we ranked Everlance as the best for developing firms. Everlance not only keeps track of spending for self-employed people but it can also be used to set up an approval procedure when your company expands and you start paying workers. As a result, Everlance is a viable option for businesses looking to grow in the near future.

Pros

• Users may add images or comments to their driving logs to assist them to remember what they were driving for, such as seeing a client or delivering items to clients.
• Premium plan accounts get in-app customer support help.
• An expenditure tracker, reimbursement system, and tax-saving tool are all included.

Cons

• Inaccurate tracking, since some users have reported missing or missed journeys.
• There are no expenditure category filters.

Pricing

• Basic: Free—includes unlimited receipt uploads and IRS-compliant exports, as well as 30 free travels per month.
• Premium: $8 per month, including unlimited travels, a deduction finder, and powerful PDF or Excel outputs
• Premium Plus: $12 per month includes unlimited travel, one-on-one training, and VIP customer service.

Expert Recommendation

Everlance is a mileage tracker that also allows you to manage your expenses and taxes. We enjoy its tax-saving function since it automatically sets aside money for your taxes whenever fresh money enters your bank account. This function is an excellent budgeting tool for tax costs, in our opinion. You may simply upgrade to an Everlance Enterprise account if you wish to go from self-employed to a small business.

How Did We Pick the Best Mileage Tracking Apps?

We examined the following aspects and main features while selecting the applications mentioned above:

• Automatic mileage tracking: The app must provide a function that automatically monitors mileage. Automatic mileage tracking refers to the app’s ability to monitor your distance via GPS, smartphone location services, or a dedicated device.
• Tax compliance calculations, data, and reports: The app should offer users estimated tax deduction computations, notably the permissible mileage expenditure deduction. The IRS requires that all reports and data be compliant.
• Accessibility: The app must be usable on a smartphone or via a web browser.
• Mileage classification: To assess tax deductibility for business-related travels, users must be able to rapidly distinguish between work and personal journeys.
• Additional app features: We evaluated elements like expenditure monitoring, accounting and bookkeeping, invoicing, reimbursement systems, and other related capabilities that add value to the mileage tracker.

When Should You Use a Mileage Logger?

A mileage tracker may help you forecast tax deductions, keep track of mileage charges, and budget for future spending. A mileage tracker is not required for all people or organizations. However, there is a requirement when:

• The user seeks to claim mileage expenditures as a tax deduction: The IRS has severe documentation requirements for corporate mileage. Taxpayers must maintain a complete diary of their excursions, including the date, distance traveled, and reason for the trip.
• If your line of business requires deliveries or you give staff a gas allowance, a mileage tracker makes reimbursements quicker, faster, and more precise.
• The nature of the user’s profession, such as as a rideshare driver or a private employer driver, is driving: Individuals who have signed up to drive for Uber or Lyft may use a mileage tracker to keep track of their daily route, optimize their profits, and lower their tax bill.

Conclusion

Individuals and organizations may use a mileage tracker to keep track of mileage expenditures, plan daily routes, maintain separate records for personal and business journeys, calculate tax deductions, and much more. Each of the mileage trackers listed above has its own set of advantages and disadvantages, so you’ll have to pick which one is ideal for you. If you’ve used any of the applications listed above, let us know what you think in the comments below.