8 Best Appointment Scheduling Software for 2022

Demand for appointment scheduling software is expected to skyrocket in the next few years. Here are some of the best options currently on the market and what they offer as a service.

The “calendly” is an app that allows users to schedule appointments and meetings. The calendly is a popular scheduling software in 2022.

Clients may arrange meetings, workshops, or appointments on a business’s booking page or website using appointment scheduling software. Appointment scheduling software is extremely important for service-based companies like salons and gyms to manage their calendars and attract customers through the door. It’s also helpful for B2B sales and marketing teams to enable customers to schedule appointments and monitor availability without having to make phone calls or send emails.

At a reasonable price range, the finest appointment scheduling software includes user-friendly customer-facing booking capabilities and strong calendar management functions. We’ll look at some of the finest appointment scheduling software for small businesses here:

• Scheduling Squarespace: For small companies, the best overall appointment scheduling software is Scheduling Squarespace.
• 10to8: The most effective way to communicate with consumers.
• Bookeo is ideal for seasonal firms who need to keep their finances frozen.
• SimplyBook.me is the best site for a la carte services.
• Moment to choose: This is the best time for at-home consultants and instructors.
• Appointlet: A powerful and economical appointment organizer for small sales teams, especially SaaS firms.
• Appointments in squares are ideal for solopreneurs, spas, and salons.
• Piper Chili is the most effective at converting B2B sales leads.

Comparing Appointment Scheduling Software

We Tested Appointment Scheduling Software This Is How We Did It

We looked at four primary variables for determining the best appointment scheduling software: pricing, appointment booking capabilities, back-office functionality, and an Expert Rating. Based on these criteria, we cut down our top eight software solutions from a total of 15 possibilities.

While cost is a significant consideration, all of the appointment scheduling software we look at in this article is fairly reasonable, with monthly costs ranging from While price is an important factor, all of the appointment scheduling software we explore in this article are extremely affordable, ranging from $0- $90 monthly. We found it more important to weigh appointment scheduling software based on its features for both your customers and your business, ease of use, customization capabilities, and whether the tool can grow with your business.-$90. We discovered it was more crucial to evaluate appointment scheduling software based on its benefits for both your clients and your company, as well as its simplicity of use, customization possibilities, and ability to scale with your company.

Scheduling Squarespace is at the top of our list, and we believe it is the finest appointment scheduling software for any small company. Scheduling Squarespace has everything you need, including plenty of modifications, a user-friendly UI, and three inexpensive, scalable subscriptions.

To see our complete grading criteria, click through the sections in the box below.

40%

Appointment Scheduling Software

15% of the overall score

Appointment scheduling software that provides Appointments are available at any time., different reasonable options, and isn’t locked into a long-term contract so the tool may expand with your organization received more credit. Companies who solely provide demonstrations face a penalty as compared to companies that provide a free trial or plan.

20% of the overall score

Automation is by far the most significant back-office component of an appointment planner, particularly for customer communication. We gave high marks to software that sends out automatic email and SMS reminders. We evaluated this, as well as other connectors, since some organizations want money processing to be connected with appointment software. A client database is a good feature, but we didn’t give it a high rating since many firms already have a CRM software that they appreciate.

25% of the overall score

The simplicity of use (for the client in particular) and the flexibility accessible for each scheduler are the most important factors in our expert assessment. Although pricing was included into the final score, we also looked at what you receive for your money, giving each scheduler a score based on its overall value.

*Percentages based on total score

Scheduling Squarespace is the best appointment scheduling software on the market.

Scheduling Squarespace

4.63 OUT OF 5 STARS FOR THE OVERALL PERFORMANCE

What We Enjoy

• Appointments are available at any time.
• Simple to use
• Customization options galore

What Isn’t There

• There is There is no There is a There is a free plan available… available.
• Only higher-tier plans include text reminders.

Pricing

All Scheduling Squarespace plans include Appointments are available at any time. and services. You can also pay for your Scheduling Squarespace plan annually instead of monthly and save from 6%–10%.

• Emerging ($15/month): A single login for all employees, as well as automatic email reminders
• Growing ($25/month): Six staff logins, automated text reminders, subscriptions & gift cards
• Powerhouse ($50/month) includes 36 staff logins, different time zones for numerous locations, scheduler branding removal, a custom API, and HIPAA compliance.

Scheduling Squarespace is our top pick for appointment scheduling software. It earned a 4.36 out of 5 based on our scoring, with easy website integrations for even non-Square sites, great customer management tools, and a seamless interface. Square mainly got docked for its pricing and lack of no-show management tools, however it is a robust system that we love for small businesses.

Customers can check your schedule, services, and availability immediately on your website and book appointments without having to call or deal with you directly with the Square website widget. They may also pay for everything when they make their reservation. Appointments will appear on your and your clients’ personal calendars from there. Furthermore, your booking calendar will immediately update your availability, ensuring that you do not book again.

Every step of the process is also fully customizable with its Powerhouse subscription. With this plan, you can customize your booking page, calendar, and all your intake forms to fit your branding and provide a seamless customer experience. Scheduling Squarespace also allows you to upsell your customers while they are making appointments with checkout add-ons like gift cards and class packages as well as options to tip in advance.

Scheduling Squarespace Features

• Classes and group appointments are supported.
• Accepts digital gift cards as payment.
• Allows you to sell memberships and subscriptions.
• Payment arrangements are available.
• For regular payments, saves client payment information.
• Multiple time zones are supported.
• Branding and personalization
• In the scheduler, there is a tipping option.
• Clients may be upsold add-ons while they’re paying.
• Integrations for video, CRM, and invoicing
• A comprehensive list of integrations

What Scheduling Squarespace Is Missing

As much as we like all the Scheduling Squarespace features, it lacks a free plan and the paid options are a bit pricey, although they do offer good value for what they provide. Additionally, Scheduling Squarespace can only support up to 36 individual calendars, so if you need to accommodate a larger staff, 10to8’s custom Enterprise plan would be a better option.

10to8: The most effective way to communicate with consumers.

10to8

4.61 OUT OF 5 STARS FOR THE OVERALL PERFORMANCE

What We Enjoy

• Customer communication through the 10to8 registration calendar
• Up to two workers and 100 monthly appointments are available for free.
• Exceptionally adaptable

What Isn’t There

• Most plans include a limited number of appointments.
• For non-custom plans, only six employee calendars are supported.

Pricing

You may pick from five different 10to8 plans depending on how many calendars you require, how many appointments you have every month, and what features you want. You may also save 20% by paying for your 10to8 plan yearly rather than monthly.

• 100 appointments per month, two staff logins, no custom branding, and no phone support are all included for free.
• Basic ($12 a month) includes 100 monthly appointments, two staff logins, and bespoke branding.
• Grow ($25/month) includes 300 monthly appointments, three staff logins, bespoke branding, and custom messaging.
• Larger Organization ($50/month): 300 monthly appointments, six employee logins, bespoke branding, and unique messages
• Enterprise (custom quote): More appointments and calendars, HIPAA-compliant tools, onboarding, and phone assistance.

Clients may send you direct messages directly from the 10to8 calendar on your website, which is a unique feature of 10to8. This makes it simple for you to ask inquiries and keep a channel of contact open with your customers.

Even on the free plan, you receive intake forms, can connect with the most common calendars, and use the scheduler to collect payments online. It also works with video software, making it a very versatile appointment scheduling solution.

In our evaluation, 10to8 scored 4.61 out of 5 because it hits almost all the marks for an excellent appointment scheduling system (with the exception of offering Appointments are available at any time.). There’s no long-term commitment required—you can choose a month-to-month option, but you’ll save more with an annual contract.

Features of 10to8

• Notifications of no-shows
• All of the major calendars are compatible.
• Accept PayPal, Stripe, and SagePay UK as payment methods.
• Option for HIPAA compliance
• Multiple time zones are supported.
• Customer management is included.
• Booking page/widget that can be customized
• At the Basic level, you may customize your branding.
• Reminders may be sent through SMS, email, Slack, or Facebook.

What 10to8 Isn’t Telling You

As mentioned above, none of 10to8’s plans offer Appointments are available at any time.. It’s the main feature holding 10to8 back from a nearly perfect score. If you need Appointments are available at any time., consider several of our other recommendations, including Scheduling Squarespace and Appointlet.

Bookeo is a great option for seasonal businesses.

Bookeo

4.53 OUT OF 5 STARS FOR THE OVERALL PERFORMANCE

What We Enjoy

• Customers and employees get automated email and SMS reminders.
• Trial for 30 days for free
• There are 15 different payment processors available.
• When an account is not being serviced, it might be frozen.

What Isn’t There

• Monthly appointments are limited.
• There is There is no There is a There is a free plan available… available.
• SMS reminders aren’t free.

Pricing

Bookeo has four plans to select from, all of which have the same basic set of features. The cost is determined by the number of monthly employee logins and appointments.

• Solo ($14.95/month): Includes one staff login and 200 monthly appointments.
• Small ($29.95/month): Three employee logins, 1,000 monthly appointments
• Standard ($39.95/month) includes 20 staff logins and 1,000 monthly appointments.
• Large ($79.95/month): 40 user logins, 2,000 monthly appointments

One of the unique features that makes Bookeo ideal for seasonal businesses is the ability to freeze your account during the offseason—you won’t be able to book appointments, but you’ll only be charged 30% of your monthly fee. Despite the fact that most of the solutions on this list are free, Bookeo is the only one that offers a frozen option. This is great for bigger enterprises that need a high number of appointments and/or logins during peak seasons and want to have client and appointment information on hand all year.

Bookeo received a 4.53 out of 5 in our assessment, owing to its unique freeze option for seasonal employees. It also received points for its payment processor integrations and appointment scheduling tools. However, Bookeo fell short in terms of price, with several premium services costing extra.

Bookeo has all of the essential elements of a scheduler, including a booking page, intake forms, and no-show management, as well as the ability to receive payments online. It integrates with all major calendars and has a client database.

Bookeo offers three different types of appointment scheduling software: Appointments, Classes & Courses, and Tours & Activities. They are similar, with just a few minor differences.

Bookeo’s Advantages

• Google, iCloud, and Microsoft 365 calendars are all supported.
• In your Bookeo calendar, color-code services.
• Management of employee availability
• Appointment reminders sent to employees through email and SMS.
• Clients get automated email and SMS reminders.
• Customizations are available for all plans.

What Bookeo Isn’t Including

As we briefly mentioned above, many of Bookeo’s features are considered premium and come at an extra cost. Although Bookeo offers SMS messaging, it charges credits for each one (as low as $0.09 each). It also doesn’t offer a free plan, and appointments are limited based on the plan you choose. For Appointments are available at any time., try Scheduling Squarespace or Appointlet, and for a free option, Picktime will be your best bet.

Despite a high overall score, Bookeo earned one of the lowest scores in the pricing category due to its lack of free plan and caps on monthly appointments. Many of the other appointment scheduling software we evaluated offer a free base plan and Appointments are available at any time., including Appointments in Squares and Appointlet, both of which earned perfect marks for pricing.

SimplyBook.me is the best site for a la carte services.

SimplyBook.me

4.41 OUT OF 5 STARS FOR THE OVERALL PERFORMANCE

What We Enjoy

• There is a There is a free plan available..
• On the top-tier package, you get unlimited extra benefits.
• For all plans, there is a booking site and a widget.
• Integrations with social media

What Isn’t There

• All plans have a limited number of appointments.
• There are no calendar connectors with iCloud or Exchange.
• Many fundamental functions are only accessible as “custom features” for a limited time.

Pricing

SimplyBook.me has four pricing levels depending on the amount of monthly appointments (bookings), the number of staff logins, and the number of features you may choose from. A booking site and a website widget are included in all options. You may also save 17 percent by paying for your SimplyBook.me plan yearly rather than monthly.

• 50 reservations, five staff logins, and a single custom feature are all included for free.
• 100 reservations, 15 staff logins, three custom features, coupons and gift cards, and a POS system are included in the basic ($9.90/month) plan.
• 500 reservations, 25 staff logins, eight custom features, and HIPAA compliance feature are included in the standard ($29.90/month) plan.
• Premium ($59.90/month) includes 2,000 reservations, 50 staff logins, limitless custom features, and the elimination of the scheduler’s branding.

SimplyBook.me is a basic appointment scheduling software with a unique pricing structure. Each plan comes with a widget and booking page plus a set number of staff logins, bookings, and custom features. With SimplyBook.me, you get to select the custom features that you want—whether that be intake forms, appointment reminders, or Integrations with social media—it is up to you and what features you think will be most helpful for your business.

SimplyBook.me does not need a long-term commitment, although signing up for a yearly subscription will save you money. It contains practically all of the features you’d expect from an appointment scheduling tool (various integrations, calendar synchronization, client evaluations on your booking site, and the ability to receive money directly from the scheduler). With all of this, SimplyBook.me received a 4.41 out of 5 rating in our review, with the biggest drawbacks being the lack of calendar connections and the expense of add-on features.

Features of SimplyBook.me

• Make your booking site unique by adding custom CSS options.
• Customize your services
• Client testimonials should be shown on the booking site.
• Hundreds of payment processors are permitted.
• Booking on Facebook and Instagram
• Ticket distribution
• SOAP notes and intake forms
• Accept payments and deposits through the internet.
• Integration with Google My Business
• Customers that have been loyal to you should get special incentives.
• Meetings through videoconferencing
• App for administrative administration

What Isn’t There on SimplyBook.me

SimplyBook.me doesn’t offer Appointments are available at any time., unlike Scheduling Squarespace and Appointlet. Additionally, some features that other appointment scheduling software treat as basic are labeled “custom” and you have to choose carefully which features you want because you’re limited—unless you opt for the top-tier plan. For a similarly feature-rich scheduler that doesn’t gate the majority of its features, try 10to8.

Picktime: Best for At-Home Consultants & Educators

Picktime

4.22 OUT OF 5 STARS FOR THE OVERALL PERFORMANCE

What We Enjoy

• There is a There is a free plan available..
• Intake paperwork and group/class reservations are included.
• Compatible with a variety of video editing applications
• Software is used to accept payments.

What Isn’t There

• Other features include missing appointment reminders.
• There are no widget modifications available.
• There is no HIPAA compliance.

Pricing

Picktime provides three distinct options that grow based on the number of workers and features available:

• Free Plan ($0/month): Supports three staff members and two locations, two class bookings, Appointments are available at any time., online bookings page, email notifications, payment processing with PayPal
• Starter Plan ($9.99/month): Includes all of the features of the free plan plus five team members, five courses, Stripe and PayPal payments, email reminders, recurring bookings, and two-way calendar sync.
• Pro ($19.99/month): Includes everything in the starter plan plus unlimited locations, packages, vouchers, discounts, and customizable emails for up to 20 team members.

Picktime is an appointment scheduling program that can be used by practically any sort of company, but it’s especially useful for at-home instructors, consultants, and designers because of its many calendar and appointment management options. You may schedule appointments in advance and generate reports for numerous locations. You may also send customized intake forms to customers who make appointments with you.

Picktime earned a 4.22 out of 5 in our evaluation for its bevy of features to help you manage clients, staff, appointments, and payments. We love the program’s completely free plan (in fact it’s our top scorer for best free appointment scheduling software) and Appointments are available at any time. for all plans. Lack of SMS appointment reminders for clients is a major shortcoming, although Picktime says SMS capabilities are pending. The app also lost points for not protecting against no-shows and customization limitations.

Features of Picktime

• Two destinations are supported in a single dashboard.
• Custom intake forms are included.
• Appointment reminders on a regular basis
• Feature for customer management
• Integrations that are extensive
• Invoicing and payment processing
• Notifications of vouchers and discounts
• Customers may submit reviews directly on the website.

What Is the Picktime That Isn’t There?

Picktime is a new scheduler that isn’t quite finished yet, as much as we enjoy it. Appointment reminders and customer feedback are both missing elements for any firm that depends on appointments. These features will be available shortly, but in the meanwhile, you may use SimplyBook.me to acquire them.

Appointlet is the best solution for small sales teams.

Appointlet

AVERAGE RATING: 4.18 OUT OF 5

What We Enjoy

• Plans that are affordable for sales teams
• Appointments are available at any time. (all plans)
• Availability that is pooled (paid plans)
• Add a booking link to your website and send out emails.

What Isn’t There

• There will be no SMS appointment reminders.
• Only paid plans may be paid using the scheduler.

Pricing

Appointlet offers two monthly options that are both quite reasonable. You may also save 20% by paying for your Appointlet plan yearly rather than monthly.

• Free: Appointments are available at any time. and meeting types, calendar syncing, customize your booking site, video integrations, booking notifications, unlimited staff logins
• Premium ($10/user/month): Includes the free plan plus scheduler branding removal, automatic email reminders, pool availability, Zapier connection, and payment through the scheduler.

Appointlet is a fantastic scheduling tool for sales startups. It has a free plan as well as a single-pay option that is inexpensive for small sales teams. On the premium plan, you may set up pooled availability, which allows a prospect to pick from a larger number of open dates on your booking site. With pooled availability scheduling, it’s also simple to schedule meetings for your team.

Appointment received a 4.18 out of 5 rating in our review. Appointlet makes it simple for sales and marketing teams to collect information on prospects before an appointment for lead scoring, and then schedule it with the right salesperson or account executive, thanks to bespoke intake forms that you may send to customers in advance. The planner works well for demo meetings since it connects with common video applications. It may also work for service-based enterprises because of the payment integration. Due to a lack of deposit and no-show management, Appointlet lost points.

Features of Appointlet

• Add your company’s logo on the reservation page.
• View meeting reports, including meeting kinds, status, and more.
• Make your own private gatherings (paid plan)
• Personalize your appointment confirmations (paid plan)
• Stripe is the method of payment (paid plan)

What Appointlet Do You Need?

Appointlet lacks a few features that could make it more well-rounded. There’s no automated text feature (you have to use a Zapier integration to do it), and it’s lacking no-show management, which is vital for a lot of service-based businesses. If you need those features, consider Scheduling Squarespace.

Appointments in Squares: Best for Solopreneurs, Spas & Salons

Appointments in Squares

3.80 OUT OF 5 STARS FOR THE OVERALL PERFORMANCE

What We Enjoy

• For one user, it’s free.
• Reminders are sent out automatically through email and SMS (all plans)
• A POS system and a customer database were included.
• It’s appropriate for courses and group meetings.

What Isn’t There

• Only Google calendars are synced.
• There are no video integrations.
• There are no intake forms available.

Pricing

Every feature is included in all Square plans, and the price is determined by the number of users:

• Individual: no cost
• $50/month for two to five users
• $90 per month for six to ten users
• Custom price for groups of ten or more people

Appointments in Squares is made for the solopreneur. There’s zero commitment, and it is the only software on this list that comes with a built-in point-of-sale (POS) system and credit card processing. You can accept payments online or in person, require credit cards or pre-payment with online booking, and send invoices.

When someone pays for services using a debit or credit card, you just have to pay a transaction charge of 2.6 percent plus 10 cents. The only reason to upgrade to a premium plan is if you want multiple logins (and to save on payment processing expenses).

All of Square’s products are popular—and Appointments in Squares is no exception to that rule. Aside from the robust free plan for individuals, Square offers all the basic features you would expect of a scheduler for service-based businesses. It easily scored 3.8 out of 5 in our evaluation, with its losses coming from its lack of video integration and intake form capabilities.

Appointments in Squares is also our top choice for the best salon and spa POS system.

Appointments in Squares Features

• Accept deposits as a kind of no-show insurance.
• On verification and confirmation emails, attachments are permitted.
• Email and text reminders that are sent automatically
• Recurring appointments are supported.
• Bookings may be added to Facebook, Instagram, and Google.
• Commission arrangements for team members that are flat-rate and tiered
• Management of tips
• App for making reservations on the go

What Appointments in Squares Is Missing

The only reason Appointments in Squares is farther down on this list is because it isn’t great with integrations. It connects all of its own products, but there’s no video software integration; if you need this, take a look at Picktime—it’s also free. Appointlet also offers video chat integration.

You must also utilize Square payment processing, while SimplyBook.me interacts with a wide range of payment processors, making it perfect for those who already have a merchant account.

Another drawback of using Appointments in Squares is that it syncs only with Google Calendar. If you need a scheduler that syncs with Outlook or Apple, try 10to8.

Piper Chili is the most effective at converting B2B sales leads.

Piper Chili

3.73 OUT OF 5 STARS FOR THE OVERALL PERFORMANCE

What We Enjoy

• Meeting timings may be simply included to emails.
• When a customer hasn’t chosen a time, you’ll get a notification.
• Salesforce and HubSpot integrations are powerful.

What Isn’t There

• Concierge plans’ complexity might be intimidating.
• Users have reported slowness on occasion.
• Paid plans are prohibitively expensive.

Pricing

Piper Chili offers two plans. You can also pay for your Piper Chili plan annually instead of monthly and save 33%.

• Instant Booker: Created to allow for immediate scheduling through email and personal booking sites. There are three monthly options available, ranging from $22.50 to $37.50 per user.
• Concierge: A web-based service for scheduling demonstrations and other appointments. Plans cost $45 per month per user plus a monthly flat charge of $225–$1,500.

Piper Chili offers two distinct appointment scheduling solutions for businesses: Instant Booker and Concierge. Instant Booker can be useful for any individual who needs to book appointments with clients and comes at a much lower price tag. Concierge, on the other hand, works best for sales and marketing teams that need to meet with B2B sales leads and convert them into clients.

Piper Chili offers unique clients scheduling features that will help you stay on top of your clients and convert more leads. First, one thing that we haven’t seen from any other appointment scheduling software is that you can embed your available times and dates into your Piper Chili emails. You still get a booking page, but the one-click scheduling saves even more time than other solutions and avoids making your clients have to open new tabs to make an appointment. Piper Chili also alerts you when sales leads haven’t responded and will prompt you to communicate with them and will send clients reminders for upcoming appointments to reduce no-shows.

Piper Chili scores 3.73 out of 5 in our evaluation because it lacks a few features small businesses might need including intake forms and payment processing.

Piper Chili Features

• Concierge (webform scheduling) and Instant Booker are two options (appointment scheduler in email and booking link)
• Emails should be used to schedule appointments with recommended times.
• Google and Microsoft 365 calendars are both supported.
• Email and text reminders that are sent automatically (all plans)
• Meeting buffers and alerts are included.
• Salesforce and HubSpot interfaces are seamless.
• There is a round-robin option available.

What Piper Chili Is Missing

Piper Chili supports a very limited number of payment processors (compared to Bookeo’s 15). Additionally, Piper Chili is not as user-friendly as the other options and is much more expensive than the other plans on this list.

Conclusion

When it comes to selecting the finest appointment scheduling software, think about what would work best for your company. Salons, freelancers, travel firms, and B2B organizations all have fantastic alternatives. You can make it work if you have at least a booking page and calendar synchronization.

The overall best appointment scheduling software for any business type is Scheduling Squarespace. It gives you all the basics you would expect from a powerful scheduler, plus it offers affordable plans for every stage of a business’ growth.

Visit Scheduling Squarespace

The “appointment booking software” is a computer program that allows users to schedule appointments. There are 8 best appointment scheduling software for 2022.

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