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Want to start a new business, but not sure where and how? An email address is the first step – it’s free, easy to care of everything you need. This guide will show you exactly what steps are needed for setting up your own professional email address in under four simple steps.
Professional email addresses provide credibility and trust, which may lead to greater sales. Setting one up, as complicated as it may seem, is simpler and less expensive than you may expect. In a nutshell, all you have to do now is pick an email service provider and register a domain name. Following that, you’ll set up your account with your selected username and display name by following the directions from your chosen provider.
Do you need additional information before you set up your professional email address? This post will teach you all you need to know about using business email.
In four easy steps, you may create a professional email address for your business:
Choose an email service provider first
The first step is to decide on which email service provider to utilize. There are many professional email address service providers to pick from, but the ideal one for you will be determined by your specific requirements. To make things easier, we’ve whittled it down to the top three, based on the characteristics that matter most to small companies and people searching for the best deal.
- Bluehost: For companies that are just getting started and want a personalized domain, professional email, and a website, Bluehost is the best option since it includes everything for a cheap monthly fee of $2.95.
- Google Workspace; is the best option for companies that want a full range of productivity and collaboration tools, as well as professional email (e.g., a law firm).
- Zoho Mail is the best option for firms who want a free business email but don’t use it often (e.g., a restaurant).
Bluehost
Bluehost is your best choice for a professional email if you don’t currently have a website and want to construct one using WordPress. It’s a popular web host that offers a free domain, five free professional email addresses with your own domain, and web hosting for around $3 per month for your WordPress site. If you want additional email addresses, the $5.45 per month plan will provide you with an infinite number of email addresses.
Google Workspace
Google Workspace allows you to use your own domain name to host your business email. You can get a domain from Google during the setup process if you don’t already have one. It’s perfect for individuals who want professional email addresses with a full suite of collaboration and productivity capabilities, and pricing begins at $6 per user, per month.
Zoho Mail
Zoho Mail is a good option for businesses on a budget that already have a domain name. It offers up to five free business email accounts with your own domain name available. What if you require more than five professional email addresses for your company? Paid options for Zoho Mail start at $1 per extra email address per month, offering it a low-cost alternative to services like Google Workspace.
2. Purchase a domain name
If you don’t already have one, you’ll need to pick a domain name after deciding which email service to use and registering an account. While you can get one from a domain registrar like GoDaddy or Namecheap, you can also get one from Google if you’re using Google Workspace for your professional email address, or from a website plan like Squarespace, Wix, or Bluehost.
Site Builder Vs. Web Host (i.e., Bluehost)
Many times, you may be qualified for a free domain name via services you currently use, such as Squarespace or Wix, or a web host like Bluehost or DreamHost for WordPress users. Check to see if you’re eligible for a free domain from a provider you’re using before buying a domain name from a domain registrar like GoDaddy or Google Domains (or are planning to use).
Google Workspace Vs. Zoho Mail
If you’re getting a professional email address through Google Workspace is a service provided by Google (Formerly G Suite), then you can easily get a domain name directly from Google during the account registration process.
Registrar of domain names
Of course, you can always get a domain name the old-fashioned way—directly from a Registrar of domain names, such as GoDaddy, Namecheap, or Google Domains. You can then connect your domain to your email service provider of choice.
Do you want assistance in choosing the ideal domain name? You’re not alone if you’re having trouble finding an available domain name. It might be tough to locate one that is both accessible and suitable for your company.
3. Select your email format
You’ll need to pick a username and a display name for your new professional email address when you register. The username is the initial part of the email address, such as “JDoe” in “JDoe@dowlaw.com,” while the display name is the name that appears in the inbox of the receiver, such as “John Doe.” For consistency and organization, businesses should choose a username and display name format to use across all staff email accounts.
Email Formats for Business
Consider the size of your firm while selecting a username format. For big firms, usernames such as first name or last name alone, for example, are unlikely to be a viable option since employees would share common names.
Formats for Email Display Names
Businesses are generally advised to use a standard email display format that displays the sender’s first and last name outside of generic inboxes (e.g., support@yourdomain.com).
4. Make your website’s email addresses generic.
Businesses should provide an email address on their website’s contact page, however, it’s best to use a generic one like support@yoursite.com. Individual email addresses are kept private, so it not only seems more professional, but it also helps prevent spam in individual inboxes. After you’ve generated a generic email address, the next step is to set up email forwarding, which allows organizations to handle generic inboxes more easily.
Select the Type of Generic Inboxes You Require
Teams, such as customer service or sales, frequently utilize general, or generic, email inboxes to give contact information online without giving an individual’s email address. This not only prevents unwanted emails from reaching you or your employees directly, but it also eliminates the need to update your website when an employee changes jobs and allows multiple teammates to share an inbox.
- Contact@, info@, questions@, enquiries@, hello@ are examples of general queries.
- Support@, returns@, billing@, and service@ are examples of customer service addresses.
- sales@, demo@, team@, members@, and so on.
- Press@, media@, and public relations@ are examples of marketing terms.
- jobs@, careers@, and hr@ are all examples of human resources.
To easily manage generic inboxes, set up email forwarding.
When creating special or general-purpose emails for your website, email forwarding saves time by automatically forwarding emails submitted to the generic inbox to a specified individual. The steps to set up email forwarding will vary depending on your email provider. In most cases, the email forwarding is configured through the email settings.
It might be difficult to keep track of a shared inbox (for example, support@yourbusiness.com). You may prevent this issue by delegating incoming messages to a professional email service like Spike.
Most Commonly Asked Questions (FAQs)
What is the best way to acquire a free business email address?
It’s rare to come across a completely free corporate email address. However, a web hosting company such as Bluehost, which provides free business email hosting and a free domain name with its low-cost web hosting services beginning at $2.95 per month, can help you acquire a free business email.
What should my email signature contain?
Your first and last name, job title, company, company website, and contact information should all be included in a professional email signature. A corporate logo or user picture, connections to social network sites, or even a call to action, such as “Watch the demo” or “Start your free trial,” are all common additions.
Google Workspace versus Microsoft 365: which is better?
For a reason, Google Workspace and Microsoft 365 are direct rivals, and which is better for you will be determined by your requirements and preferences. Google Workspace is a superior option for companies looking for a more contemporary and user-friendly platform for corporate email, collaboration, and productivity tools. Microsoft 365 is better for typical businesses with secretarial staff in charge of maintaining the inboxes of other employees.
Conclusion
Professional email is required for your company. You also need these email addresses fast, simply, and inexpensively. If you don’t already have a website and want to create one using WordPress, the best deal is to utilize a web hosting service like Bluehost, which offers everything you need to get your professional email and website up and running for around $3 per month.
