7 Best Microsoft Teams Alternatives for 2022

Microsoft Teams is the chat and collaboration platform that’s preferred by a lot of businesses; however, it has some issues. It doesn’t offer all the features Google Hangouts does and its main competitor Slack holds most of those perks back too. That said, there are plenty alternatives to Microsoft Teams out there for your business in 2022!

The “slack” is a popular messaging app that provides users with an easy way to communicate with team members. It is also one of the best Microsoft Teams alternatives for 2022.

Microsoft Teams is a popular tool, but it’s just for Microsoft 365 members. It may not be the ideal solution if your company does not utilize Microsoft Office apps. It’s less user-friendly for small teams that require a basic user interface (UI), doesn’t have a monthly subscription option, and doesn’t enable recordings in the free version. Here are the finest Microsoft Teams alternatives, according to our research, for organizations who want virtual tools for team communication but do not utilize Microsoft 365 products.

The following are our top selections for the finest Microsoft Teams alternatives:

• Video from RingCentral: Best overall and best Microsoft Teams alternative for businesses looking for a sophisticated all-in-one phone, video, chat, and messaging solution.
• Zoom: The best option for small groups seeking for a free video conferencing and virtual meeting platform is Zoom.
• 8: The best alternative to Microsoft Teams for businesses looking for a low-cost phone system with collaborative capabilities.
• For organizations looking for extensive meeting functionality, GoToMeeting is the best Microsoft Teams option.
• Slack is the best alternative for professionals that want to communicate with customers through chat.
• Rocket.Chat: Small organizations looking for a self-hosted team communication platform need look no farther than Rocket.Chat.
• Most importantly, the best open source option for businesses in need of a developer’s tool.

How Did We Decide Which Microsoft Teams Alternatives Were the Best?

We compared applications that are comparable to Microsoft Teams by looking at cost and features like breakout rooms and meeting capacity. We analyzed the alternatives to Microsoft Teams in each situation to see how they differed and why a company would choose one over the other.

Video from RingCentral has a 4.63 out of 5 star rating, indicating that it is the top Microsoft Teams alternative. RingCentral has a powerful free plan that includes task management and comprehensive search. It also allows you to record meetings, which is a feature that isn’t available in the free edition of Microsoft Teams. Connect your Google or Microsoft calendars to instantly modify or annotate papers. Furthermore, its free edition does not need a credit card, so getting started is risk-free.

Go to RingCentral.com.

The following is a breakdown of how we assessed each provider:

25% of the overall score

We looked at the price structure for each Microsoft Teams competitor, including free plans and trials, yearly discounts, and overall monthly subscription cost.

30% of the overall score

We looked at Microsoft Teams rivals’ recording capacity and cloud storage space, as well as their high definition (HD) video quality, extensive meeting analytics and search capability, and user-friendly desktop programs.

25% of the overall score

We examined each platform’s mobile app as well as the platform’s capacity constraints. We also examined breakout rooms and content sharing alternatives.

20% of the overall score

The quantity of features, as well as the popularity of the platforms, including mobile applications, and the convenience of use, were all taken into account. We also weighed all of the features against the price to find the greatest overall value.

*Percentages based on total score

Video from RingCentral: The Best All-in-One Alternative to Microsoft Teams

Video from RingCentral

4.63 OUT OF 5 I I I I I I I I I I I Our ranking is based on our experts’ weighted assessment of hundreds of comparable items and services.

What We Enjoy

• Both free and premium versions have unlimited message history.
• Can swap devices in the middle of a meeting
• During video or voice conferences, clear audio and video inputs are required.

What Isn’t There

• The paid subscription is more costly than the alternatives to Microsoft Teams.
• Adjusting to the workspace and features has a learning curve.
• The mobile app might be flaky, which can cause issues with screen sharing.

What Does It Have in Common With Microsoft Teams?

• The paid plans from RingCentral do not need a yearly commitment, however the paid plans from Microsoft Teams must.
• In contrast to Microsoft Teams, you may have an infinite number of participants in a private chat.
• In contrast to Microsoft Teams, RingCentral allows you to upload an unlimited number of file attachments in chat.

Our top choice for the best Microsoft Teams alternative is RingCentral. Video from RingCentral is a full-featured communications and collaboration platform that supports team messaging, video meetings, and audio conferences. Its free version provides advanced search capabilities, built-in task management tools, and a wide array of useful integrations.

RingCentral integrates seamlessly with Google and Microsoft applications, allowing you to connect calendars and annotate documents in real time. Video from RingCentral also doubles as a centralized database for documents with free unlimited file storage for all accounts.

RingCentral’s premium subscriptions, on the other hand, are more expensive than Microsoft Teams. Consider a unified communications solution like 808 for a cheaper per-user cost. 808 is a corporate phone system featuring video and message capabilities.

Video from RingCentral Pricing at a Glance*

• Video from RingCentral Pro: Free for unlimited meetings with up to 100 participants, 10 hours of cloud recordings stored for seven days, and desktop or application sharing
• Video from RingCentral Pro+: $14.99 per user, per month for unlimited meetings with up to 200 attendees, 100 hours of cloud recordings stored for a year, and more business app integrations

*Accounts established by December 2021 will have higher free plan meeting limitations. When you pay for a year in advance, you may save up to 33% and receive a bulk discount if you add 100 or more members.

Video from RingCentral Features

(Image courtesy of RingCentral)

• Advanced search: Find crucial information from earlier meetings, messages, and files by searching by keyword, bookmarking shared files or messages, and filtering results by mentions.
• Task management built-in: Keep track of projects by assigning tasks and deadlines to people or teams. The task management tool allows you to add file attachments and notes, convert a communication into a task, and color-code persons and projects to make it simpler to discover them.
• More than 180 connections are available via the RingCentral App Gallery. OneDrive, Google, Salesforce, Zendesk, and ServiceNow are all popular connections. You may also use open application programming interfaces to personalize your connections (APIs).

Go to RingCentral.com.

For virtual meetings, Zoom is the best free Microsoft Teams alternative.

Zoom

4.41 OUT OF 5 I I I I I I I I I I I Our ranking is based on our experts’ weighted assessment of hundreds of comparable items and services.

What We Enjoy

• Internal and external collaborators may easily attend a meeting and use the in-app features.
• Use 720p video resolution to save resources or 1080p for better video quality.
• There are no time limitations on one-on-one sessions.

What Isn’t There

• If you don’t have an Enterprise, Business, or Education account, you won’t be able to conduct two meetings.
• Only with 10 or more licenses can you have recording transcripts, single sign-on (SSO), and branding.
• Audio conferencing is available as an add-on for $100 per month.

What Does It Have in Common With Microsoft Teams?

• Zoom has more than 1,000 integrations, whilst Microsoft Teams has over 600.
• External users may join a Zoom session from any device using a browser, but Microsoft Teams needs the installation of software.
• Zoom allows you to access communication channels with fewer clicks.

Zoom is the preferred virtual meeting tool for many professionals working in today’s video-first world due to its ease of use. Users do not need any training, and you may start your conference by merely pressing a button. Setting up Zoom is a snap compared to Microsoft Teams, which is why many Microsoft Teams customers continue to utilize Zoom for video conferencing.

The free edition of Zoom is less feature-rich than Microsoft Teams and RingCentral. It has a 40-minute time restriction for group meetings and no dial-in numbers. Zoom, on the other hand, is compatible with Google calendars and connects with over 1,000 products, making it a superb non-Microsoft virtual team meeting option. Check out our Zoom review to learn more about the company’s offerings.

A Quick Look at Zoom Pricing*

• Basic: Up to 100 video meeting participants and 40-minute conferences are free, as are limitless one-on-one meetings with no duration limitations and local recording capabilities.
• Pro: $14.99 per user, per month for up to nine users, includes dial-in numbers, 1GB of recording storage, and use reports.
• Business: $19.99 per user, per month with a minimum of 10 licenses ($199.90 per month) to boost the maximum number of participants to 300 and include phone assistance, single sign-on (SSO), and transcript recording.
• Enterprise: $19.99 per user, per month with a minimum of 50 licenses ($999.50 per month) for up to 500 guests, unlimited storage, and a customer success manager.

*On the Basic, Pro, and Business plans, annual prepayment may save you up to 17%. An yearly commitment and prepayment are required for the enterprise plan.

Zoom Options

(Image credit: Zoom)

• Upload your own backdrop, a regular picture, slides, or even a video, or use one of Zoom’s premade virtual backgrounds. You may also automatically change the lighting and touch up your look.
• Integrations: Use your preferred calendar, such as Gmail, iCal, or Outlook, to schedule and start meetings. It also has over 1,000 app integrations, compared to just over 200 with RingCentral.
• Using a highlighter, spotlight, or arrow, collaborate with your team and keep them engaged. A snapshot of your whiteboard may also be sent to a stakeholder or employee.

Zoom in to learn more.

8: With Business Phone Service, the Best Low-Cost Microsoft Teams Alternative

8×8

3.97 OUT OF 5 I I I I I I I I I I I Our ranking is based on our experts’ weighted assessment of hundreds of comparable items and services.

What We Enjoy

• A low-cost, all-in-one platform that allows you to make limitless voice and video conversations.
• You may mix and match plan elements across workers, and the services are scalable.
• All subscriptions include more than 50 basic VoIP, video, and chat services.

What Isn’t There

• Doesn’t have the same upgrade options as Zoom for higher conference capacity.
• The 8×8 Express package does not provide 24/7 customer service.
• RingCentral’s documentation is more beneficial than self-help courses.

What Does It Have in Common With Microsoft Teams?

• In contrast to Microsoft Teams, which offers 1TB per organization + 10GB per individual, 88 offers limitless cloud storage capacity for recordings and data.
• 88% plans offer a corporate phone system as well as collaborative features, but Microsoft Teams does not provide phone services.
• In its video conferencing function, 88% supports 46 languages, while Microsoft Teams only supports 28.

88% has a powerful voice-over-internet-protocol (VoIP) phone system that is ideal for small groups and grows to accommodate call centers. While other companies, such as RingCentral and Zoom, provide a comprehensive business phone system, their premium plans are more expensive per month than the 8-digit plan.

88% has mobile and desktop tools that are comparable to Microsoft Teams, but no breakout spaces. Consider RingCentral if you need VoIP phone services, video conferencing, and in-app collaboration solutions like breakout rooms. More details may be found in our in-depth RingCentral review.

88% Pricing in a Nutshell*

• Unlimited domestic calling, video conferencing for up to 100 participants, instant messaging, file sharing, and meeting recording and transcription are all included in the $8 Express plan.
• X2: Add unlimited calling to 14 countries, out-of-the-box connectors, team messaging, and unlimited cloud storage to keep stuff for up to 30 days for $32 per user, per month.
• X4: $57 a month per user for unlimited calling to up to 47 countries, 130 days of media storage, and supervisor analytics.

*An yearly prepayment may save you up to 23%.

88% of the features

(Reference: 88)

• Unified communications (UC): 808 is a UC platform that supports phone, video, and texting. The 8x Work applications convert your computer or phone into a dedicated workstation where you can collaborate and interact with coworkers and customers.
• Advanced call management: To handle calls effectively, set up visible voicemail, an auto-attendant, and a dial-by-name directory. In comparison to other Microsoft Teams options that provide call management capabilities, 88 offers more powerful calling services for a cheaper monthly fee.
• Video meetings: Hold a video conference with up to 100 people, broadcast it to YouTube, and record it to share later. If you need to organize bigger conferences with up to 3,000 guests, GoToMeeting can be a good option.

Visit 8×8

GoToMeeting: The Best Alternative to Microsoft Teams for Advanced Meeting Features

GoToMeeting

3.56 OUT OF 5 I I I I I I I I I I I Our ranking is based on our experts’ weighted assessment of hundreds of comparable items and services.

What We Enjoy

• There are no software downloads necessary for one-click meetings.
• All plans are HIPAA-compliant and have single sign-on (SSO).
• Diagnostic and usage data are included in the comprehensive account management features.

What Isn’t There

• There is no option for monthly payments; all programs need yearly prepayment.
• Unlike Zoom, GoToMeeting does not have a free version.
• File sharing allows you to see but not modify documents, while RingCentral and Slack allow you to share and edit documents.

What Does It Have in Common With Microsoft Teams?

• Machine learning is used by GoToMeeting to create meeting notes and highlights, and it’s simple to activate. Microsoft 365, on the other hand, makes use of Cortana, although it’s more difficult to set up.
• GoToMeeting is superior for online conferencing, whereas Microsoft Teams is recognized for its chat communication and collaboration tools.
• Microsoft Team’s corporate package enables up to 10,000 video participants, whilst the Enterprise plan supports up to 3,000.

GoToMeeting combines the best of both worlds in one platform: interactive chat dialogues and video meetings. It’s ideal for small teams that need HIPAA-compliant video conferencing and smart assistant functionality. When compared to Zoom, the audio and video streams are crisp, and fewer consumers complain about quality difficulties.

GoToMeeting, on the other hand, focuses on video conferencing and is more expensive than the other tools on our list. Consider Slack if your communications are mostly chat-based. Furthermore, GoToMeeting only supports six different languages. You could use 88, which supports 46 languages, if you’re meeting with foreign team members or customers.

Pricing for GoToMeeting in a Nutshell*

• Professional: $12 per month for 150 video meeting attendees, screen sharing, dial-in numbers, and breakout rooms per organizer (aka user).
• Business: $16 per month per organizer for up to 250 video participants, including unlimited cloud recording, transcription, smart assistant, and sketching tools.
• For bespoke pricing for 3,000 video participants, volume savings, and a customer success manager, contact GoToMeeting.

*An yearly prepayment is required for all plans.

Features of GoToMeeting

(Image courtesy of GoToMeeting)

• Video-to-slide capability: The video-to-slide feature makes it simple for team members to see and utilize presentations. During conferences, it automatically collects slides and converts them to a PDF that can be downloaded.
• Meeting diagnostics: Review meeting diagnostics to ensure that every team member has excellent audio and visual quality. This data aids information technology (IT) technicians in locating and resolving issues.
• LastPass integration: If you’re going from Microsoft Teams to GoToMeeting, you’ll be able to keep using LastPass. You can manage passwords and perform multi-factor authentication (MFA) without adding another provider since LogMeIn owns LastPass and GoToMeeting.

Go to GoToMeeting.com.

Slack is the best Microsoft Teams alternative for client communication through chat.

Slack

3.49 OUT OF 5 I I I I I I I I I I I Our ranking is based on our experts’ weighted assessment of hundreds of comparable items and services.

What We Enjoy

• Drag-and-drop file sharing is a time-saving feature.
• On the free version, you may make unlimited one-on-one video chats.
• Ability to forward an email with file attachments and a message to a person or a Slack channel.

What Isn’t There

• The free edition only allows you to search the last 10,000 messages.
• Only the Enterprise Gold tier has HIPAA-compliant functionality.
• You may only hold meetings with a maximum of 15 people.

What Does It Have in Common With Microsoft Teams?

• Microsoft Teams supports around 600 connectors, while Slack provides over 2,400.
• Files may be up to 5GB in size in Slack’s free edition, but only 2GB with Microsoft Teams.
• Microsoft Teams has more capability and built-in video conference features than Slack. To whiteboard on Slack, for example, you’ll need a third-party app.

Slack is a popular chat-based communication tool with video calling and file sharing capabilities. It includes “Slackbots” that automatically publish messages, provide reminders, and track behavior across many channels. Other free Microsoft Teams rivals, such as RingCentral, enable bigger video meetings, but Slack stands out for its simple chat-focused design.

Slack’s simplicity makes it ideal for interacting with those who aren’t as tech-savvy inside or outside of your business, but the subscription plans may be costly. If cost is a major consideration, Rocket.Chat is less expensive and more adaptable. RingCentral and Zoom, on the other hand, provide greater capability than Slack if your company depends extensively on video conferencing.

A Quick Look at Slack Pricing*

• Free: One-to-one video calls, the ability to search up to 10,000 messages, 5GB of cloud storage, and 10 integrations are all available at no cost.
• Pro: $8 per month per user for unlimited integrations and message history, 10GB cloud storage, 15-person video meetings, and screen sharing.
• Business+: $15 per month per user for enhanced identity management, SSO, 24/7 support with a guaranteed response time of no more than four hours, and bespoke retention rules.
• Enterprise Grid: Slack offers HIPAA-compliant services with central administrative management for up to 500,000 users.

*Slack provides a discount if you pay for a year in advance.

Features of Slack

(Image courtesy of Slack)

• Slack posts: A Slack post is analogous to a complete text document, whereas Slack messages are similar to texts. All plans enable properly structured documents, allow team members to collaborate on them, and can only be updated by one person at a time.
• Slack goes a step further with preset settings for sidebar colors and possibilities to modify your look, while Microsoft Teams only provides three broad designs.
• Slack also allows you to star messages and see them under starred items, in addition to to-do list integrations. Slackbot also allows you to make task reminders and pin messages and files.

Take a look at Slack.

For group collaboration, Rocket.Chat is the best open source alternative to Microsoft Teams.

Rocket.Chat

3.35 OUT OF 5 I I I I I I I I I I I Our ranking is based on our experts’ weighted assessment of hundreds of comparable items and services.

What We Enjoy

• Out of all the services on our list, Rocket.Chat has the cheapest cloud and self-hosted paid subscriptions.
• On-site installation allows you to have greater control over your data and may increase security.
• Customize the user interface to your liking and white label it for internal and external colleagues.

What Isn’t There

• Because there is no built-in video or audio, you must rely on a third-party program.
• The mobile app lacks some of the functionality included in the desktop version.
• Installation on an on-premise server requires technical expertise.

What Does It Have in Common With Microsoft Teams?

• Because Rocket.Chat is open source, you may inspect and edit the code, unlike Microsoft Teams does not make program information available to the general public.
• Microsoft Teams has a limited number of customization and branding possibilities. Rocket, on the other hand, may be altered. Chat may be customized to meet your operations or personal preferences.
• Rocket.Chat supports more than 50 languages in real time, compared to Microsoft’s 28.

Rocket.Chat, like Mattermost, is an open source competitor to Microsoft Teams that may be self-hosted or hosted in the cloud. It is, however, less expensive than Mattermost, making it a better option for small groups. With Rocket.Chat, you receive some of the same capabilities as Microsoft Teams, such as @mentions and one-to-one direct messaging. It also has a dashboard with use statistics for engagement.

Rocket.Chat stands out because of its low cost, customization choices, and the fact that it gives you complete control over your data. The Omnichannel by Rocket.Chat functionality may also be used to replace your current website and social media chatbot capabilities. Slack, on the other hand, may be preferred by less tech-savvy team members who have problems adapting to the user interface.

A Quick Overview of Rocket.Chat Pricing

• Community: A self-managed plan is available for free, with unlimited message history, integrations, branding, Facebook and WhatsApp connectors, and multi-factor authentication (MFA)
• Pro: A self-hosted plan with hourly analytics reporting, social network logins, real-time active directory and lightweight directory access protocol (LDAP) sync, and customer support costs $3 per user, per month or $30 yearly.
• Contact Rocket if you are a business. For self-hosting, onboarding help, a faster response time to support issues, and real-time translation, contact us for tiered pricing and volume savings, as well as onboarding assistance, a faster response time to support tickets, and real-time translation.
• Bronze: $2 per month per user or $20 per year with a minimum of 10 users for software as a service (SaaS) with unlimited message history, 1TB cloud storage, and five integrations.
• Silver: $4 per user per month or $40 per year with a minimum of 10 users for SaaS with 20TB storage, 100 integrations, MFA, and social network logins.
• Gold: Make contact with Rocket. Tiered and volume discounts, audit logs, 1,000 integrations, an engagement dashboard, and push alerts are all available via chat.

Features of Rocket.Chat

(Image courtesy of Rocket.Chat)

• Instantly reply to client communications across several platforms, including Facebook and WhatsApp, without ever leaving Rocket. Chat. When your team is offline, you may even send messages via a dedicated channel.
• Discover how your team utilizes Rocket with the engagement dashboard. Use the engagement panel to have a conversation. It indicates peak hours of use and emphasizes the top five channels, as well as providing consumption statistics.
• Rocket integrations. Chat differs from cloud-based Microsoft Teams rivals in that it can be connected to almost any tool your company employs, including custom applications and popular platforms like YouTube, Zoho CRM, and BigBlueButton.

Go to Rocket.Chat to learn more.

Most Important: For Developers, the Best Microsoft Teams Alternative

Mattermost

3.29 OUT OF 5 I I I I I I I I I I I Our ranking is based on our experts’ weighted assessment of hundreds of comparable items and services.

What We Enjoy

• There are 16 languages supported.
• Developers will like the standard productivity tools, such as code syntax highlighting and rich markdown formatting.
• GitLab, Jenkins, and Jira plugins are all pre-built.

What Isn’t There

• There are no built-in video or audio conferencing capabilities.
• Some technical expertise is required for setup and usage.
• There will be no screen sharing.

What Does It Have in Common With Microsoft Teams?

• When compared to Microsoft Teams, Mattermost has a reduced total cost of ownership for businesses. Companies with 1,000 users save 28%, according to Mattermost.
• Both Microsoft Teams and Mattermost interface with DevOps tools, however Mattermost’s open source nature allows enterprises to adapt processes more than Microsoft Teams’ established structure.

Mattermost is an open source Microsoft Teams alternative that is excellent for people that want the extra privacy provided by self-hosting. It’s designed for developers and connects with a wide range of DevOps (developer-IT operations) tools and processes. Furthermore, the self-hosted E20 plan is less expensive than most of the providers on our list while still allowing for extensive user roles and incident cooperation.

Mattermost, like Rocket.Chat, allows for customisation, so you may add your logo to the login pages and the mobile app. Small businesses, on the other hand, may pick a cloud-based Mattermost subscription or the less expensive SaaS Rocket.Chat option for quick setup.

A Quick Look at Mattermost Pricing

• Cloud Professional: $10 per user, per month with yearly prepayment savings, unlimited integrations, guest accounts, 20GB of storage per user, and multi-factor authentication
• Cloud Enterprise: For dedicated infrastructure, premium support, and stringent region and data residency, custom pricing is offered.
• Enterprise E0: A completely free package for small teams that includes limitless integrations, multifactor authentication, bespoke branding tools, group and individual chat, and file sharing.
• Enterprise E10: $3.25 per user, per month (paid yearly) for small to medium businesses to add enhanced access control settings, guest accounts, and multi-factor authentication (MFA) enforcement.
• Enterprise E20: Add advanced user roles and permissions, incident collaboration, and premium support for $8.50 per user, per month (paid yearly).

Most Important Characteristics

(Image courtesy of Mattermost)

• Team chat: Use one-on-one and group messaging, rich markdown formatting, and multi-language support to communicate with your team. You may also link third-party video or voice apps.
• Custom alerts: Use the do-not-disturb tool to accomplish a job without being interrupted, or customize notification settings to follow your favorite channels and keywords.
• Database administration tools, eDiscovery, compliance reporting, and performance and system monitoring are all available via Mattermost. You may generate reports based on user actions and chats, as well as activate audit logging. It also interfaces to EIA systems (enterprise information archiving).

Pay a visit to Mattermost.

Conclusion

Although Microsoft Teams is a popular corporate platform, it may not be appropriate for smaller firms or those that do not utilize Microsoft 365. Instead, you could be seeking for a more feature-rich free solution, a comprehensive unified communications platform, or an open source alternative that integrates with your company’s most-used products and accommodates your communication preferences.

Based on our criteria, Video from RingCentral is the best Microsoft Teams alternative because it provides feature-rich free and paid versions that put all communications in a unified workspace, from messaging to conferencing. Get started by downloading the free app or signing up for the Video from RingCentral Pro+ package.

Go to RingCentral.com.

The “how are the chat conversations arranged in teams?” is a question that has been asked many times. The 7 best Microsoft Teams alternatives for 2022 have answered this question.

Frequently Asked Questions

Whats better than Microsoft Teams?

A: I am an intelligent question answering bot. If you ask me what is better than Microsoft Teams, the answer will be detailed and give specifics about why it is better

Which other product has similar feature to MS Teams?

A: Microsoft Teams is a product that has similar features to MS Teams, however it does not have the same functionality.

Does Google have something like Microsoft Teams?

A: Yes, Google has their own chat application called Slack.

Related Tags

• which other product has similar feature to teams?
• microsoft teams alternative google
• slack vs microsoft teams
• what are the actions you cannot do with ms teams?
• google teams