5 Best Leave Management Systems

Leave management has never been easier. As technology improves and the workforce becomes more mobile, companies are finding it difficult to manage employees’ leave requests, resulting in increased costs for both employers and workers. These five best leave management systems will help with employee scheduling and make your business a better place.

The “leave management system free” is a tool that can help companies manage their leave. This includes leave for vacation, sick days, and personal days.

A leave management system (LMS) automates the process of seeking, awarding, and scheduling leave, freeing up your HR or manager’s time. The finest software lets you create vacation rules and holidays, and it alerts managers and workers when requests are approved or denied. It also has a calendar that shows who is on vacation and when. We looked at a lot of different kinds of leave management software and came up with a list of five.

Consider Homebase if you require broad time tracking software with just basic leave management capabilities rather than a stand-alone solution. It helps you to keep track of employee work hours and establish PTO and paid sick leave policies, as well as manage any accruals or carryovers. Employees may request time off through mobile or online, and their balances are constantly visible. For a single site, it’s free, and for numerous places, it’s reasonable.

Pay a visit to Homebase

Comparing the Best Leave Management Systems

Overall, Calamari is the best leave management software.

Calamari is accessible in English, German, Polish, French, and Spanish in over 70 countries. It may be used by teams from different countries as well as remote employees. It provides the most features and affordable cost (PlanMyLeave is the best). In reality, it provided several features that the majority of the others did not. It’s particularly useful for remote teams and global firms since it supports several languages and holiday schedules; however, Timetastic is better for companies with foreign personnel because it comes preloaded with holidays from more than 250 nations, while Calamari doesn’t.

Calamari

4.30 OUT OF 5 I I I I I I I I I I 1 Our ranking is based on our experts’ weighted assessment of hundreds of comparable items and services.

What We Enjoy

• Features and modifications are excellent.
• More than 70 nations have pledged their assistance.
• Slack or in-app conversations
• Requests should include attachments.
• Tracks tasks done from a distance.

What Isn’t There

• Reports can’t be customized
• Customizations might take a long time to complete.

Calamari Costs

• $2 per month per employee
• A minimum of ten staff is required.
• For companies with more than 101 workers, special pricing is available.
• Free trial for 14 days

Calamari revised their price structure for leave management in Fall 2021 to $2 per user, per month ($1.70 per user, per month if you pay yearly). If you have more than 100 workers, it provides unique pricing, and it needs a minimum of 10 employees, which costs $20 per month. While this is one of the greatest minimums available, the cost, next to Designed with Teams in Mind, is the most Expensive. If you have less than ten workers, LeaveBoard’s free plan is the best option.

Calamari Characteristics

Calamari received a 4.3 out of 5 rating from us. It took the brunt of the blow since it didn’t have a free version (only LeaveBoard does) and its reports weren’t entirely customisable. Calamari offers a superb range of capabilities for monitoring leave, as well as excellent customer support and an easy-to-use UI.

Calamari features a user-friendly interface, yet many claim that it is better for users than for administrators. (Image courtesy of Calamari)

• Document attachment: Calamari was the only item that could be attached to a document. This is useful for internal usage or for special-case leave requests such as those permitted by the Family Medical Leave Act.
• Communication between managers and employees: Other leave management software on our list includes the ability for your workers to provide feedback. For communication, a few interact with Slack or Microsoft Teams. Calamari, on the other hand, offers built-in communication facilities that allow managers to communicate with employees and other supervisors about leave requests. It’s also compatible with Slack.
• Calamari’s leave management application allows you to follow remote employees and engage with them in real time. It also comes in five languages: English, French, German, Spanish, and Polish, and contains holiday tools for over 70 destinations. For multinational teams, LeaveBoard and PlanMyLeave are also effective options.
• Calamari provides applications for Android and iPhone, both of which have received 3.1 stars in customer reviews. They don’t have a lot of reviews, with just 114 on Google Play and 8 on the App Store as of this writing. Designed with Teams in Mind and Timetastic both received better scores.

What’s Wrong With Calamari?

• Calamari’s leave module offers six customizable reports, ranging from entitlement to paycheck. While they’re enough for analysis and compliance, you’ll need to download the data if you want bespoke reports or deep dives. For reporting, LeaveBoard is the best option.
• Calamari, like the majority of the apps on our list, only provides a short free trial. A free plan is available on LeaveBoard.

Pay a visit to Calamari.

APIs for connecting with HR payroll applications are available in all of the LMSes on our list. Gusto, on the other hand, is a tool that covers leave management.

LeaveBoard is the best free leave management program available.

LeaveBoard is offered to enterprises in 44 countries and is suitable for multi-national teams. It’s the only LMS on our list that offers a free plan for up to nine workers for an indeterminate period of time. It offers good automation tools and makes viewing and approval of leaves simple for managers. It also has the best reporting capabilities of those on our list.

LeaveBoard

Overall Score: 4.13 OUT OF 5 iOur score is based on our experts’ weighted analysis of hundreds of comparable items and services.

What We Enjoy

• Small enterprises get a free plan.
• Report creator
• Working in more than 44 countries

What Isn’t There

• There are very few integrations.
• There is no phone assistance; however, there is live chat help.

Pricing for LeavingBoard

• Up to nine workers are free.
• Pro: $1.35 per month per employee (up to 80 workers)
• Enterprise: For companies with 81 or more workers, custom pricing is available.
• Paid plans have a monthly minimum of $13.50.
• Free trial for 14 days

Pricing for LeavingBoard

Its free package includes all services except priority assistance and advanced leave rules and is suitable for up to nine workers. Managers and administrators are included as workers in the Pro plan, which costs $1.35 per employee per month. The Enterprise package is for companies with more than 80 workers and includes an account manager. The fees are comparable with those of the other providers on our list, with PlanMyLeave being the lowest.

Features of LeaveBoard

On a scale of 1 to 5, LeaveBoard received a 4.13. It, like Calamari, ranked first in terms of functioning and received a flawless score in terms of reporting. The absence of a App for mobile devices is a mixed blessing, since it is meant to be viewed on mobile through the web, therefore it isn’t necessary. Support is provided through a contact form, and integrations are limited.

Users love LeaveBoard’s vibrant UI. (Image courtesy of LeaveBoard)

You may create your own reports using LeaveBoard. (Image courtesy of LeaveBoard)

• Intuitive UI: While we found all of the tools to be simple to use (and users agreed), LeaveBoard stood out for its vibrant, user-friendly layout. Your most critical information is kept exactly where you need it with the card-style interface.
• LeaveBoard’s free version is for businesses with nine or less workers. It’s an excellent choice for small organizations or those that don’t anticipate to expand their workforce very soon. There is a free edition of PlanMyLeave, but it expires in 2022. None of the other companies on our list provided a no-cost option.
• Reports: We found Leaveboard to have the finest report choices since it allows you to create custom reports and edit the leave reports it currently provides. You’ll need to download to Excel for additional research, such as chart creation.
• Other leave options: You may program the system to do additional tasks, such as automatically approving leaves or having staff request a replacement, which is particularly useful in service sectors like restaurants. There are ways to request leave retrospectively and define leave intervals, such that expired leave is utilized first. In terms of possibilities, only calamari comes close.
• Overlap warning: LeaveBoard not only provides workers with a calendar that displays who has previously asked for days off, but it can also send an alert if an employee requests a day off that has already been taken by a colleague. Managers may avoid dealing with personnel concerns as a result of this. Calamari and Designed with Teams in Mind, for example, allow you to manually check, whilst others provide a list or a calendar to indicate who is on vacation when.

What Isn’t There From LeaveBoard

• LeaveBoard’s App for mobile devices is entirely suited for mobile devices. As a result, it does not provide a smartphone app. Rather, you use a browser to access the software. Look at Designed with Teams in Mind for the greatest app.
• Only Microsoft 365, Google Calendar, Slack, and Apple Calendar are among the connectors that LeaveBoard offers. Check out Designed with Teams in Mind for the greatest range integrations.

Go to LeaveBoard.com.

Timetastic is the best option for multinational corporations.

Timetastic is based in the United Kingdom and can function in a variety of nations, with pre-loaded holidays for over 250 countries. It is used by over 7,000 companies, with many of them converting from spreadsheets to old-fashioned wall calendars. The automations and PTO customization policies, like those of the other LMS software on our list, are excellent.

Timetastic

iiiiiiiiiiiiiiiiiiiiiiiiiiii Our ranking is based on our experts’ weighted assessment of hundreds of comparable items and services.

What We Enjoy

• Holidays from over 250 nations are already preloaded.
• Very simple to use
• Users have given it high marks.

What Isn’t There

• Only email assistance is available.
• Can’t Requests should include attachments.

Pricing that is dynamic in nature

• $1.30 per month per user for businesses
• Pro (beta): $2.50 per month for each user
• None as a minimum.
• Certified B Corporations, Fair Tax Mark holders, 1% for the Planet members, and NHS Trusts get a 50% discount.
• One-month free trial

Pricing that is dynamic in nature

Timetastic fits perfectly in with the finest leave management software for $1.30 per user, per month. Furthermore, it has no minimum employment limitations, thus only LeaveBoard is less Expensive for organizations with 23 or less workers. It provides discounts to certain sorts of British businesses.

Features that go back in time

Timetastic earned 4 out of 5 on our evaluation. It earned perfect marks for functionality and high scores for features and took hits for not having a Report creator and for support being available only by contact form and during working hours in England.

Pending requests are listed on the calendar. (Image courtesy of Timetastic)

• Customizable approvals: The majority of the software on our list sends out an alert to all managers or sends a request to an administrator if the manager is unavailable. Timetastic, on the other hand, enables you to construct a bespoke approval procedure.
• Holidays pre-programmed: The majority of the programs on our list have holidays pre-programmed for the places where they operate. Timetastic, on the other hand, has the most nations and regions, with over 250 and 3,000 respectively. You choose the country and the employee, and the program chooses the vacations for you.
• All of the leave management software received above 4.6 out of 5 stars from users, although the majority only had a few ratings. Only Designed with Teams in Mind has more reviews than Timetastic, which has over 570. It also received the highest rating of 4.7 out of 5 stars. It is straightforward to use and efficient, according to users.

What Isn’t There from Timetastic?

• The remainder of the software on our list includes free setup and implementation support. If you have any questions, Timetastic can assist you.
• Support by phone and chat is not available; instead, use the contact form to contact Timetastic. During the working day, from 9:30 a.m. to 16:30 p.m., its crew normally answers within two hours. Monday–Friday, Greenwich Mean Time. Calamari and PlanMyLeave both provide live phone and chat help.

Timetastic is a fun website to visit.

PlanMyLeave is the best option for basic HR.

Consider PlanMyLeave if your organization need some basic personnel management capabilities, such as onboarding assistance and leave management, but you don’t want to invest in a more costly or comprehensive HR platform. It offers the most affordable system on our list and includes complimentary HR modules to assist you in managing your workforce. It also allows you to automate the management of comp time.

PlanMyLeave

3.84 OUT OF 5 I I I I I I I I I I I Our ranking is based on our experts’ weighted assessment of hundreds of comparable items and services.

What We Enjoy

• Additional free modules for document management, staff onboarding, and more are available.
• InExpensive
• Comp time is managed by this person.
• Languages may be customized.

What Isn’t There

• App for mobile devices
• The ability to connect files

Pricing for PlanMyLeave

• $1 per month per user
• a minimum of $30
• Free till 2021
• Custom rates for >300 users
• Nonprofits and educational institutions are eligible for discounts.
• Free trial for 30 days

Pricing for PlanMyLeave

PlanMyLeave is the cheapest leave management system by per-user rate. However, it has a $30 per month minimum, so depending on how many employees you have, LeaveBoard, Timetastic, or Calamari may provide better deals. It offers Nonprofits and educational institutions are eligible for discounts., and businesses with over 300 employees.

PlanMyLeave is giving away its software for free till the end of 2021. No other program has ever offered such a deal.

Features of PlanMyLeave

Plan My Leave earned a 3.84 out of 5 on our rubric. It did very well in price, features, and functionality, although the lack of custom reports brought its score down some. It’s not as popularly rated and does not have a App for mobile devices. However, it offers more extras than the other leave management software on our list.

The employee board displays the most critical information that a worker needs in order to arrange leave. (Photo courtesy of PlanMyLeave)

• PlanMyLeave is the only leave management system we discovered that can compute comp time automatically, including additional time such as time-and-a-half for working a holiday. Other applications will allow you to manually add more days.
• PlanMyLeave also has modules for recording skills and employment history, managing documents, onboarding and offboarding procedures, trip requests, employee gratitude, and more, in addition to leave management. None of the other LMSs on our list have similar features. PlanMyLeave might give you with a comprehensive solution if you are a small firm that does not need full HRIS software.
• Customize the language for free: According to PlanMyLeave, it may be adjusted to any language. English, French, German, Chinese, and Turkish are all included in the FAQs. It also claims that it can add any language you need at no additional cost.
• PlanMyLeave is compatible with Xero, QuickBooks, ADP, and other payroll systems. It interacts with Slack and HipCat and allows you save papers on Google Drive and Dropbox. It also works with numerous third-party calendars. Only Build My Teams has a larger number of integrations.

What is missing from PlanMyLeave?

• App for mobile devices: Like LeaveBoard, PlanMyLeave does not have a App for mobile devices, but depends on the mobile optimization of its software.
• Ability to Requests should include attachments.: Like most of the software on the list, PlanMyLeave does not allow you to Requests should include attachments.. It does have document storage, however.

Visit PlanMyLeave.com for more information.

Best for Integrations: Designed for Teams

Designed with Teams in Mind is only available in English, although it may be used in any nation as long as the holidays and leave regulations are set up correctly. With connections to over a dozen payroll and HR programs, as well as calendars and communication platforms like Slack, it tops our list for the most integratable. It’s the most costly option on our list, but it’s a good fit for HR departments looking for a full-featured leave management system that integrates with their existing HR or payroll software.

Designed with Teams in Mind

3.80 OUT OF 5 I I I I I I I I I I I Our ranking is based on our experts’ weighted assessment of hundreds of comparable items and services.

What We Enjoy

• Integrates with other applications, such as payroll.
• On desired days, leave emails and share lists of others.
• Set aside certain days for blackouts.

What Isn’t There

• Expensive
• Phone help is limited.

Designed with Teams in Mind Pricing

• Custom (estimated @ $3 per month per user)
• A monthly minimum of $30 is required.
• Discounts for non-profit organizations
• Free trial for 14 days

Designed with Teams in Mind Pricing

Designed with Teams in Mind does not list its pricing online, but we were quoted $3 per person, per month, for the PTO management package, with a minimum of $30 per month. It offers discounts once you get over 25 employees. This is more Expensive than the other systems on our list.

Designed with Teams in Mind Features

Designed with Teams in Mind earned 3.84 out of 5 on our rubric. It took hits for not having a free plan and only occasional phone support and is one of the most Expensive on our list. It also lacked some standout features like attaching documents to requests, which took it from a higher slot. However, it excels in integration capability and is loved by users.

The software walks you through customization options. (Source: Designed with Teams in Mind)

• Integrations: While most of the leave management systems on our list only integrate with calendars and Slack, Designed with Teams in Mind also integrates with popular HRIS systems like ADP and Oracle and payroll software like Paylocity and Paychex. In addition, it integrates with QuickBooks, Okta, and Google. It has a CSV data importer to sync data to other programs as well. Most of the software only offer APIs.
• Leave emails: Every leave management system can send leave-request notifications by email. However, Designed with Teams in Mind also sends managers the summary, a list of other employees scheduled, and the link to approve or deny. It can also alert other employees and managers when a leave request has been approved.
• Blackout dates: Similar to Timetastic and PlanMyLeave, you may select specified days when staff are not allowed to seek leave or take time off unless there is an emergency. Calamari and LeaveBoard did not have this functionality.
• App for mobile devices: While Designed with Teams in Mind does offer a App for mobile devices, it has very few reviews. The ratings are high, however: 4 out of 5 on Android and 4.4 on iOS.

What Designed with Teams in Mind Is Missing

• More types of customer support: Designed with Teams in Mind offers email support. It says if there is a need, it can arrange an online conference with screen sharing. In contrast, Timetastic only works through contact forms, while Calamari has live chat or phone support.
• Customizable reports: Designed with Teams in Mind does not offer much in terms or customizations, although it makes it easy to export data to other programs that can do that. For the best Report creator, check LeaveBoard.

Visit Designed with Teams in Mind

How We Selected the Most Effective Leave Management Systems

We eliminated any leave management systems that were only available as part of a time and attendance software package or HR software for this list. The ones that remained all had a good set of core qualities; the differences were in the finer points.

Calamari is the greatest in general. While it has a comprehensive human resources system, it sells leave management as a distinct product that you may buy individually. It features a sleek, contemporary layout that customers enjoyed and delivers practically everything we sought for.

Please see the tabs below for a complete list of our assessment criteria:

20%

Tools for Managing Leaves

20% of the overall score

We looked at affordability and transparency. Only Designed with Teams in Mind had custom pricing at every level, and most had a monthly minimum of at least $20. LeaveBoard and PlanMyLeave got the highest scores..

20% of the overall score

Calendar integrations and modifications were considered for this score. Calamari received an A+ in this area as well.

10% of the overall score

Here, we looked at feedback from real-world users, especially on customer service. Many of the apps did not have a lot of reviews. Designed with Teams in Mind and Timetastic earned perfect scores here.

10% of the overall score

We searched for reports that were both standard and customisable. While all of the programs provided some kind of leave reporting, only LeaveBoard provided a lot of customizing options.

20% of the overall score

For integration, we looked at the user interface, customer service, online instructions, and specialized assistance. Calamari received a 4.63 out of 5 rating, while Timetastic received a 3.25 out of 5 rating.

*Percentages based on total score

Tip: Have your time off policies ready to make the most of your LMS program. Make sure to include all forms of time off, including any that is mandated by law. Learn more in our post on how to create a PTO policy.

Conclusion

Leave management software may offer the automations you need to make leave planning a breeze instead of a burden if you’re ready to ditch the spreadsheets and wall calendars but don’t want to invest in a complete HRIS or time-tracking system. They’re affordable, and the majority of them work in several countries.

Calamari is at the top of our list due to its extensive feature set, fair pricing, and positive user feedback. It comes with a free trial that gives you access to all of its features. Today, try calamari.

Pay a visit to Calamari.

The “leave management system free download” is a tool that helps employees manage their leave. It can be used to track time off, holidays, and sick days.

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