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Recorders can be used for professional voice messages and content. For example, recording a phone call so that no one else at the company has to hear it again or as an internal training video tool. They are also useful in making sure there is enough space on your recordings when you upload them via RingCentral’s cloud storage platform.
RingCentral’s Snap Recordings allows users to record professional voice messages for free. The recordings are stored on the cloud and can easily be accessed from any device. Read more in detail here: free voice message recordings.
Snap Recordings enables adding professionally recorded greetings, announcements, interactive voice response (IVR) menus, music, and other features to your RingCentral phone system simple and economical. Signing up for free, choosing your settings, and providing a script are all it takes to order a voice recording and integrate it with your RingCentral account.
We’ll guide you through the seven-step process of using RingCentral Snap Recordings in the sections below.
1. Create an account for free.
Snap Recordings may be found on RingCentral’s website. On the top menu, click the blue “Get Started” button. Create a free Snap Recordings account by entering your first name, last name, and email address. If you’re still weighing your options for professional voicemail service providers, here’s how Snap Recordings stacks up against the competition:
Snap Recordings from RingCentral
What We Enjoy
- There are over 100 voice actors to pick from.
- Provides a speedy turnaround.
- There are many typical scripts included.
What Isn’t There
- Doesn’t allow you to quickly modify a typical script
- Add-ons may be costly.
- There is no such thing as a script translation service.
For Whom It Is Most Appropriate
Snap Recordings is our #1 choice for professional voice recordings for companies that want standard greetings. Alternatives with even quicker turnaround or lower-cost solutions may be found in our post on the finest professional greeting providers.
To Learn More About Snap Recordings, Click Here.
2. Select a Voice Artist
Because your automated attendant is often the initial point of contact for callers, choosing a voice talent that inspires confidence or resonates with your target consumer is critical. Snap Recordings, fortunately, has over 100 professional voice talents to pick from.
What if I told you that While the voice talent you choose should be consistent with your business strategy, Statista.com showed that 51 percent of respondents chose a female voice to help them on the phone, compared to just 20% who preferred a male voice. The remaining 29% said they had no choice.
(Photo courtesy of SnapRecordings.com)
Here’s how to select the proper voice for your company announcements and greetings:
- Choose your preferred language or accent.
- Choose a voice actor.
- Listen to some of that voice actor’s or actress’s recordings.
- Experiment with many voice talents to discover the one that is most suited to your company.
If you’re looking for multilingual voice talent, scroll down via the language option. These experts can read your messages in a variety of languages, allowing you to reach a wider audience. You may, for example, hire someone to read a message in Spanish, French, or English. Please keep in mind that Snap Recordings does not provide any translation services. You must submit the translated script if you need a multilingual voice recording.
3. Select Music for the Background
With music playing in the background, your professionally recorded phone message can sound even better. You may select from 1,000 prelicensed tunes from Snap Recordings. Some genres feature more tunes than others, so have a look over everything to see what’s available. Inspirational music, for example, has just one album, but rock has eight.
(Photo courtesy of SnapRecordings.com)
Here’s how you can discover the perfect song:
- Choose a genre.
- Select an album.
- Music songs to listen to
Are you undecided on which genre to pursue? It’s worth mentioning that, according to Deezer’s Musical Paralysis Survey, the great majority of customers now prefer rock and pop to the soft listening or classical options that have traditionally been utilized as hold music by businesses.
If the music is too loud when you’re picking a tune, don’t worry. Snap Recordings will alter the level of the background music throughout production to ensure that the voice messages can be heard clearly.
4. In the Message Editor, type your script.
Now it’s time to write your messages, which might be difficult if you haven’t written before. If you’re having trouble, choose “Writer’s Block?” from the drop-down menu. To get to a page full of useful scriptwriting advice, templates, and best practices, click “Click Here!” at the top of the editor. You may also compose your scripts using our guide, which includes crucial aspects and samples of excellent voicemail greetings.
When purchasing RingCentral Snap Recordings, you’ll be charged per word, so keep your scripts short. This will not only result in a cheaper recording, but it will also enhance your callers’ phone experience. Professional recordings stand out because they have greater audio quality and vocal talent, making your company seem much more national and sophisticated.
(Video courtesy of SnapRecordings.com RingCentral)
For the numerous instances when voice recordings are required, you may enter various messages here. For example, your company will almost certainly want a general welcome, recordings for IVR menus, and professionally produced on-hold messages. You could wish to include holiday announcements, special deals, or a different welcome for after-hours.
Fill up the blanks with your scripts and the durations of music you enjoy. Add any pronunciation comments required to assist the voice talent with any troublesome words at the bottom of the form. If your company has a unique product with a special pronunciation or a staff person with a name that is particularly difficult to pronounce, you may need to provide a phonetic pronunciation in parenthesis. Add phonetic symbols when in doubt to help pros get it correctly the first time.
5. Complete the checkout process
When you’re ready to buy, go to the top of the page and click the “Proceed to Checkout” button. You’ll see the entire cost of your order here, as well as the option to add on extras like proofreading services.
(Video courtesy of SnapRecordings.com RingCentral)
You may employ the Snap Recordings team to rectify grammatical errors and misspelled words by purchasing proofreading services. They won’t change the structure of your phrases, but they will make any necessary adjustments to assist the voice talent in getting the best possible recording. The Snap Recordings editing staff will notify you if substantial modifications are required.
If you need the recordings right away, you may pay for quick delivery. This costs an additional $50 for the first 75 words and $25 for each additional 75 words. Rush delivery expedites production, allowing you to have your recording in one to two days.
6. Wait for your voice message to be sent by Snap Recordings.
The Snap Recordings crew gets to work on your voice messages after you’ve completed the checkout procedure. Your professionally recorded messages will normally arrive in three to four days.
(Video courtesy of SnapRecordings.com RingCentral)
You’ll get an email with a link to your recordings after your recording is complete. After that, you may listen to your recordings and download them in the file formats you want. Snap Recordings supports the following file formats:
- AIFFAIFFAIFFAIFFAIFFA (44.1kHz, 16-bit)
- MP3 is a digital audio format (128kbps)
- MP3 is a digital audio format (320kbps)
- VOX
- WAV (waveform audio) (11kHz, 16-bit)
- WAV (waveform audio) (44.1kHz, 16-bit)
- ULaw WAV CCITT (8kHz, 8-bit)
- PCM WAV (8kHz, 16-bit)
For audio recordings, RingCentral only supports WAV and MP3 file types.
7. Connect Your Phone System to Your Voice Recording
This step will vary depending on your telephone provider. In the case of RingCentral, one of the best business phone systems, the process is rather straightforward, but it is worth noting though that only RingCentral administrators can upload voice recordings. To do it, first, you will need to launch the RingCentral app on your device, navigate to the “Phone System” tab, and then click “Auto-Receptionist.” From here, select “Greeting & Company Calls.”
(Record personalised greetings at RingCentral.com)
You may now record a new voice message or import one from a file. Then select “Browse” under the “Importing” option. Locate and upload the audio file that you want to utilize for your recording. Once you’ve clicked “Done,” your new professional voice recording will be ready to use.
Return to the “Auto-Receptionist” option if you want to apply your professional recordings to other elements of your incoming reception system. You may go to the “General Settings” tab and then to “IVR Settings” from here. This section will show you how to upload your recordings to additional locations, such as a voicemail system, an IVR menu, and announcements, using the same technique.
Most Commonly Asked Questions
What if my Snap Recordings message isn’t to my liking?
Snap Recordings, being one of the greatest voicemail greeting companies, guarantees the quality of their messages. If you’re unhappy with your voice recording, contact customer service for assistance in making any required changes.
Will the voice talent I employ be accessible at all times?
Certainly not. Snap Recordings employs human voice talent, which implies they may quit the company or take vacation or sick leave on a regular basis. If you’re worried about voice recordings being unreliable, plan ahead and record messages you believe you’ll need in the future.
What are the prices of Snap Recordings?
You’ll be charged $50 for every 75 words you use in a message and $25 for each background music you utilize. You’ll pay $99 for the first 100 words and a single background music track for messages on hold. After that, you’ll have to pay an extra $40 for every 100 words you add.
Is it free to register?
Yes. You may sign up for a free account, play around with the message builder, and obtain free voice recording quotes. You will only be charged once the checkout procedure is completed.
Conclusion
Snap Recordings’ professionally recorded business welcomes and announcements may help you construct more complex IVR systems and enhance your company’s first impressions and brand image with callers. For RingCentral subscribers, Snap Recordings is the finest voicemail greeting provider, although other corporate phone systems provide similar services as well.
If you’re interested in learning more about whether RingCentral is the right communications platform for your company, read our in-depth RingCentral review to discover more about this voice-over-internet-protocol (VoIP) service.
The “virtual receptionist voice recording” is a feature that allows users to record their own voice messages. The recordings can be sent as an email attachment or uploaded to RingCentral’s servers.
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