8 Best Free Appointment Scheduling Software

Appointment scheduling software can be complicated because of all the different options that are available. But you don’t need to spend money on a system if there’s one out there for free, which is what we’ve found here. So whether you’re looking for something simple or professional, this list will help with your search!

The “calendly” is an app that allows users to schedule their appointments. The “Calendar” is a free, web-based tool that can be used to create and manage events, tasks, and contacts.

Clients may examine a calendar of your business’s available meeting hours and self-book an appointment using appointment scheduling software. It also allows company owners to schedule appointments, send automated reminders, and collect online payments. Many tools are merely restricted copies of bigger, commercial services, so finding free appointment booking software may be difficult. However, we found eight applications that provide a wide range of functions for no cost.

The following is the finest free appointment scheduling software:

• Picktime is the best all-around scheduling software for any kind of appointment.
• Appointments in Squares: The best appointment scheduling app for solo practitioners who desire free appointment scheduling, payment, and SMS reminders.
• 10to8: The most user-friendly, feature-rich appointment software with a wide range of connections.
• Appointlet is the best free appointment scheduling tool for sales teams on the go.
• Fresha is ideal for beauty and wellness companies that need inventory and point-of-sale systems.
• Calendly: This tool is great for arranging meetings with clients or coworkers.
• Setmore is ideal for gyms and organizations who need to schedule many employees or programs.
• Acuity: For medical, dental, and other industries that require intake forms, this is the best option.

How We Assessed Appointment Scheduling Software for Free

Appointment scheduling software must account for all of the intricacies that go into making an appointment in order to be useful to your company. Some firms, for example, charge customers during the booking process or require them to complete a questionnaire before confirming their appointment. Others may need multi-employee assistance or video integration that includes meeting URLs in the confirmation email.

We thoroughly examined all of these aspects while evaluating free appointment scheduling software. We also underlined which features are free and which need a premium subscription, since the last thing you want is to get everything set up just to discover you have to pay a monthly charge to utilize one of the most important features. Finally, we assessed the quality, convenience of use, and customer support of each piece of software.

Picktime topped the charts with a 4.76 out of 5 star rating. It has practically every feature we were looking for and can be used by several people—all for free. Our comprehensive assessment criteria may be found by clicking on the headings below.

30%

Limitations of the Free Plan

30%

Appointment Scheduling Software

20%

Features of a General Appointment

30% of the overall score

If you can’t utilize your free plan, it’s useless. We preferred plans that didn’t charge extra for the most important features. We also looked into if they had any restrictions on the amount of users or appointments that could be scheduled.

20% of the overall score

Is it possible to accept payments directly via the software? Is it compatible with other software? Are there any appointment reminders or a client database that may be used for marketing purposes?

20% of the overall score

We looked at reviews from real users posted on reputable software review compilation sites in addition to our own assessment of the features and worth. On Capterra and/or G2, every calendar software we investigated got good reviews—4 out of 5 stars or above.

*Percentages based on total score

Picktime

The Best Appointment Scheduling Software Overall

PROS

• Free of charge
• Schedule courses; make virtual appointments
• Questionnaires and intake forms

CONS

• Calendars in Outlook are not compatible.
• There are no phone call reminders.
• Early adopters are the only ones who get free plans.

Total Points

4.76

OUT OF

5

Picktime is a new appointment scheduling software that is presently available for free. It intends to provide paid options in the future, but any firm that registers during the free time will remain free. Now is the moment to get this fantastic program.

Picktime is the greatest free appointment scheduling software for companies for a number of reasons. It has a lot of features, including support for numerous staff members, courses, and calendar syncs. It allows you to add intake forms, receive deposits, create invoices or accept online payments, and send automatic reminders. It works with a variety of different programs, including a number of video conferencing applications. It’s tough to beat with a 4.76 out of 5 star rating and rave customer ratings.

Pricing at Picktime

It’s totally free. There are no premium plans, additional features, or credit card processing percentages. Picktime, on the other hand, is giving out a limited amount of complimentary subscriptions to early users. Get yours now, before they start charging, and you’ll be able to use the program for free forever.

Features of Picktime

• You may have as many employees as you want.
• Schedule courses or one-on-one meetings.
• Use Picktime’s booking page or integrate it into your website.
• Google Meet, Microsoft Skype, Microsoft Teams, Zoom, GoToMeeting, and Jitsi Meet are all compatible.
• Accept payments on a regular basis or issue bills. Accept deposits as a kind of insurance against no-shows.
• Customer information is saved, and repeat appointments are possible.

Square Appointments

PROS

• POS (Point of Sale) system
• For one user, there are no limitations.
• Reminders sent to you automatically through email or SMS

CONS

• Only Google Calendar sync is available.
• Square’s payment processor is required.
• There isn’t any video chat integration.

Total Points

4.44

OUT OF

5

Square Appointments provides all of the essential features of appointment scheduling software without putting anything behind a paywall or bombarding you with annoying advertisements. You may create a website where customers can see your available time slots and schedule an appointment. When the appointment is approaching, it also sends out automated email or SMS reminders. It syncs your appointments with Google Calendar, removing any conflicts from your booking page immediately.

Square, like Fresha, provides POS software with inventory that integrates with Square Appointments. Square’s POS software, on the other hand, is regarded as the finest for small firms.

Square is a popular appointment scheduling software that has received positive feedback from users. It works with a variety of different business applications, but not for video conferencing. It offers appointment reminders through email and SMS. It can handle digital gift cards and has time-tracking software in addition to credit card processing. Because the free plan is restricted to a single user and only syncs with Google calendar, Square loses points. Square has a 4.44 out of 5 rating for its extensive free features.

Pricing for Square Appointments

• Free: One user gets full appointment scheduling software for free, with a 2.5 percent transaction charge plus 10 cents for any payments made via the platform.
• Two to five users for $50 per month
• Six to ten users for $90 each month
• Custom pricing is available for groups of 11 or more people.

Features of Square Appointments

• Appointments may be made on your website, and papers or contracts can be attached to the confirmation emails for intake forms.
• Accept payments (fees apply) and issue invoices using Square. Set a deposit to protect against no-shows.
• Bookings for a class or a group.
• Intake forms, contracts, and other documents may be attached to confirmation emails.
• Accept all forms of payment, including deposits for no-shows.
• Keep track of your customers’ information.
• Square POS and Square Online are both compatible.

10to8

Small Businesses Will Benefit the Most

PROS

• Feature of two-way communication
• Calendars and Zoom are among the 1,500 connections available.
• Questionnaires that may be customized

CONS

• Monthly appointments are limited to 100.
• Staff logins are solely two-way.
• Branding for 10to8 on a free website

Total Points

4.25

OUT OF

5

10to8 is another feature-rich appointment scheduling software that includes booking for individuals or classes, numerous staff calendars, customisable questionnaires, online payment processing, and calendar sync with other calendars. For virtual meetings, it also has video chat integration.

10to8 is a great program for just about any small company, with a rating of 4.25 out of 5 stars. Its free plan includes all of its features but restricts the amount of employees and appointments. Until you reach the Enterprise level, all of the plans have limitations. Custom branding is not available with the free plan.

Pricing for 10to8

• All features are available for free. There are 100 appointments each month, two employees, and no branding capabilities.
• All features are included in the basic ($9.60 per month) plan. 100 appointments each month, two employees, and unique branding
• Grow ($20/month): Includes all features. 300 appointments each month, three employees, and unique branding
• All features are included in the Bigger Business ($40 per month) plan. 600 appointments each month, six employees, and unique branding
• Enterprise (Quote): Includes everything. Unlimited monthly appointments, unlimited staff members, and unique branding are all available. HIPAA-compliant software Telephone assistance is available.

Features of 10to8

• Booking page with customisable surveys that can be placed to Facebook or a website.
• No-shows are tracked intelligently so you may contact and follow up.
• Outlook, Google, iCal, Exchange, Office 365, Zoom, Xero, MailChimp, and more have over 1,500 connectors.
• PayPal, Stripe, and Sage Pay are all supported.
• Clients may contact you or acquire additional information via a two-way chat.
• Plan ahead of time for house visits by creating travel buffers.
• HIPAA-compliance

Appointlet

PROS

• Features for team scheduling that are excellent
• Incorporate a calendar into your sales funnel at any point.
• Integrations with Zoom, Join.me, Go2Meeting, and Webex

CONS

• Customizations and branding must be paid for.
• Many team features need the purchase of a premium package.

Total Points

4.23

OUT OF

5

Appointlet is another great scheduling tool, but it also integrates with your sales funnel, allowing you to use it on your website, emails, and landing pages. It’s an excellent option for sales teams, but it also works well for service firms, thanks to Google calendar and Office 365 integration, as well as various video chat channels.

Appointlet was only marginally more than 10to8 since it allowed for limitless reservations and staff members. However, some of its functions are limited, and others need a paid subscription. Despite this, consumers adore it, and Appointlet received a 4.23 out of 5 rating in our review.

Pricing for Appointlets

• Appointlet is free for one user and includes the majority of functionality.
• Premium ($8 a month, per member) includes customized branding, automated booking reminders, team availability pooling, private meeting kinds, and Zapier connectors.

Features of Appointlet

• Customize and connect your booking page into your website, landing page, or emails.
• Organization scheduling pages, individual pages, pooled availability, multi-user support, and centralized administration and pricing are all included in team scheduling.
• Sync your calendar with Google Calendar or Office 365 to make earlier appointments on your calendar inaccessible on your booking page.
• Zoom, Join.me, Go2Meeting, and Webex all provide video chat integrations.
• Accept payments using software and save customer information in a database.

Fresha

Best for the Beauty and Health Care Industry

PROS

• Over 1,100 customers have given it a rating of 4.9 out of 5 stars.
• Product inventory is included.
• POS is included.

CONS

• There is no way to schedule a lesson or a group.
• There are no video chat integrations available.

Total Points

4.13

OUT OF

5

In the beauty and wellness market, Fresha is a highly successful and well-liked app. It lets you schedule appointments for as many employees as you want in as many places as you like. It also comes with an unlimited number of email alerts.

Fresha differentiates itself from the competitors by including a POS and inventory system in its free application, something only Square does. However, it loses points since several of the functions that other free software offers, such as SMS text reminders, are only available with its premium paid plan.

However, the premium plan is worth mentioning. It, like Square, charges for transactions, but in exchange, it allows you to book via its Fresha Marketplace, Yahoo, and other online venues, allowing you to reach a wider audience. Each new customer you bring in via its marketplace earns you a 20% commission. Fresha received a 4.13 out of 5 rating.

Pricing at Fresha

• Employees, POS, and inventory are all available for free.
• Fresha Plus (2.19 percent plus 20 cents per transaction + 20% new client fee): Includes everything in the free plan plus online booking, payment processing, no-show insurance, marketing tools, and SMS text reminders.

Fresha’s Advantages

• Bookings may only be made via the in-person app on your tablet, smartphone, or laptop with the free plan. Online reservations are possible with the premium plan through Fresha Marketplace, Facebook, Yahoo, or your own website.
• You can browse all of your employees’ calendars and simply drag and drop to reschedule appointments, much like Square, Setmore, and Acuity.
• Appointment reminders through email
• Use of POS and inventory is unlimited, including bar code scanning, receipts, and other features.
• Users compliment the user interface and features: Capterra gives it a rating of 4.9 out of 5 stars (1,177 reviews)

Calendly

It’s ideal for business meetings.

PROS

• Syncs with a variety of calendar applications
• Notifications of events that are automatically generated
• Integrations with video chat

CONS

• Only one person is allowed to utilize the free plan.
• The majority of features need a paid subscription.

Total Points

3.13

OUT OF

5

Calendly is a powerful and easy-to-use appointment scheduling system that is ideal for busy workplaces. You may send emails to others (even groups) with your Calendly link so others can see your availability hours, making it easy to plan group meetings. It has automatic alerts and video conferencing software connections.

Calendly has a lot of features that are useful for teams who deal with a lot of appointments: You may assign team members in a round-robin fashion based on a variety of rules or when all of the required team members are available. Unfortunately, the free edition of Calendly does not have any of these capabilities.

Calendly received positive feedback from users, and our expert assessment awarded it a 3.13 out of 5 star rating since so many functions need a monthly subscription. Calendly, on the other hand, could be a smart choice if you’re searching for a free software that can grow.

Pricing on a regular basis

• Calendly offers a free basic version for one user. You can only book one kind of event, which means you can only create one meeting with a single length, name, location, and description.
• Premium ($8 per month): Includes two calendars per user and an unlimited number of event kinds. 700+ connectors, pooled availability, group reservations, customisable alerts
• Pro ($12 per month): Adds online payments and SMS alerts, as well as six calendars per user.

Calendly Characteristics

• Clients may be scheduled via links or by embedding Calendly on your website.
• iCloud, Google Calendar, Office 365, Outlook, and Google Calendar are all supported.
• Zoom, Microsoft Teams, and GoToMeeting are all video chat integrations.
• Paid plans include team booking and round-robin appointment allocations.
• Salesforce is also included into the paid plan.

Setmore

This is the best option for classes and many staff members.

PROS

• Reservations for classes
• Management of the team’s calendar
• Paid plans are less expensive than most others.

CONS

• Square is the only payment method accepted.
• Free reminders are only available through email.
• There are no intake forms available.

Total Points

3.47

OUT OF

5

Setmore is a free team management tool that supports up to four individuals and is jam-packed with features. Clients may schedule appointments online and know which workers are accessible at any given moment. You can also manually add appointments from the dashboard, as well as postpone or reassign them with a few clicks. Square allows you to receive payments and keep track of your customers. It also interfaces with a variety of commercial software, including mailing, sales, and CRM systems.

Setmore has a 3.47 out of 5 rating because it is simple to use and well-liked by consumers. However, as a free plan, it loses points since it charges for many of the features that other scheduling software on our list provide for free. (Features like reminders, personalization, and video integration are available for a fee.) Its paid plans, on the other hand, are affordable, particularly if you have three or more workers.

Pricing by Setmore

• Most services are free for up to four workers, however payment is only accepted via Square.
• Premium ($9 per user, per month): 1-2 users, plus SMS reminders, custom alerts, recurring appointments, Zoom, calendar sync, and Square or Stripe payment.
• Pro ($5 per user, per month): 3+ users, plus SMS reminders, custom alerts, recurring appointments, Zoom, calendar sync, and Square or Stripe payment.

Features of Setmore

• Individual appointments or lessons may be scheduled based on the amount of seats available. (The Setmore logo appears on the free plan.)
• Accept payments, including deposits against no-shows, with Square (or Square plus Stripe with premium plans).
• Integrate Teleport into your system. video for video consultations (or with Zoom for paid plans).
• Salesforce, QuickBooks, Freshdesk, Mailchimp, and more applications may be integrated.

Acuity

Services of a professional nature, particularly in the medical area

PROS

• Bookings are not restricted.
• Ready for HIPAA compliance
• Interface that is easy to use

CONS

• The majority of features need a paid subscription.
• There is just one user.

Total Points

3.03

OUT OF

5

Acuity is a visually appealing and user-friendly platform for both visitors scheduling appointments and users maintaining them in the backend. It comes with a number of important features, such as bespoke intake forms for medical clinics and other organizations that need extensive information from customers before confirming appointments. It’s also intended to comply with HIPAA regulations.

Acuity, on the other hand, does not give much away as a top-tier software. In comparison to the other apps, the free version is fairly restricted, hence it loses points as a free scheduling software. In our review, it received a 3.03 out of 5 rating. However, if you have unique demands, such as customers who want payment plans, the premium versions are worth investigating.

Pricing with Acuity

• There are no automated reminders, payments, or calendar syncs, but you may book an infinite number of meetings with intake forms for free. Branding with acuity. a single user
• Advanced ($14 per month) capabilities include calendar sync, credit card storage, advice, video meetings, and follow-up emails. Branding with acuity. a single user
• Growing ($23 per month) adds SMS reminders, appointment packages, subscriptions, and personalized branding to the aforementioned services. There may be up to six users.
• Gift certificate management, custom CSS, API support, and Sign BAA for HIPAA compliance are all included in the Powerhouse ($45 per month) plan. Up to 36 people may utilize it.

Features of Acuity

• Simple booking with a beautiful, simple booking page that you can embed on your website.
• Make your own surveys with text fields, drop-down lists, yes/no buttons, and other features.
• With the free plan, you get unlimited reservations and services.
• Paid subscriptions provide a variety of useful features for the medical and professional fields, including as
  • Payment plans for appointment bundles
  • Subscriptions, memberships, and gift cards are all available.
  • Customizations
  • Compliance with HIPPA
  • Video chat software, calendars, CRM and email marketing, QuickBooks, and more are all integrated.

Conclusion

People will require appointments for services, courses, and amusement when the globe opens up in 2021. Furthermore, the need for virtual appointments will continue to grow. This is the ideal moment to look for and deploy the finest appointment scheduling software so you can start taking appointments right away. Even better, a lot of apps come with a lot of useful features for free.

Picktime stood out from the others due to its extensive feature set and simplicity of usage. It received rave ratings from customers as well. Sign up for Picktime to make sure you’re prepared for your clients.

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