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If you’re looking for a way to quickly and easily manage your business finances, check out Bill.com vs QuickBooks Online Comparison!
You’ll be able to see which accounting software is best suited for the needs of your company with this critical side-by-side comparison.
Quickbooks online offers more than just financial management tools; it also has built in customer relationship management tools so that you can keep track of orders as well as budgets on one platform.
The “bill.com vs melio” is a comparison of two popular websites that allow users to pay their bills online. This article will cover the pros and cons of both websites, as well as what features they offer.
QuickBooks Online is a flexible and comprehensive accounting program that is suitable for a wide range of small enterprises. Bill Pay is one of its numerous advantages, and it allows you to pay bills online. You may also use it to keep track of hours, handle payroll, and keep track of inventories.
Bill.com is for those who want more out of their bill-paying software. It includes all of the capabilities of QuickBooks Online Bill Pay, plus approval procedures, paperless document storage, and team communication tools. It’s a stand-alone tool that works in tandem with QuickBooks to make data input easier and reduce human mistakes. However, unlike QuickBooks, Bill.com is not a double-entry accounting system and lacks fundamental accounting features such as account reconciliation.
When Should You Use Bill.com?
Bill.com is a partial accounting software platform that handles your accounts payable (A/P) and accounts receivable (A/R) for small to midsized companies (SMBs). While the A/P feature set can automate payables and migrate everything to the cloud, the A/R feature set just offers basic invoicing.
Bill.com isn’t designed to be a replacement for other accounting software; rather, it’s meant to be used in conjunction with it. It immediately interacts with small company accounting software like QuickBooks Online or Xero, allowing data to be synchronized between the two. It’s perfect for company owners who want to save time by shifting their accounts payable process to the cloud, where all transactions have an electronic audit trail. It’s also great for SMBs who use accounting software like QuickBooks and handle a high number of invoices or need a robust approval procedure.
Go to Bill.com to learn more.
When Should QuickBooks Online Be Used?
QuickBooks Online is a comprehensive small company accounting system that enables customers to manage all of their financial data on a single platform, replete with real-time dashboards and reports. It has continuously ranked first in our rankings of the finest small company accounting software. QuickBooks is a good alternative for organizations that want a versatile and full accounting application rather than just a supplement.
It’s a wonderful solution for product firms because of its robust inventory and reporting features. It also has integrated payroll and time tracking, which is perfect for organizations that don’t want to use a third-party payroll processor. If your company employs 1099 contractors, you’ll appreciate QuickBooks’ ability to monitor 1099 payments and handle 1099s. Businesses that monitor activity by class and location, such as real estate firms, can find QuickBooks useful.
Bill Pay is also available via QuickBooks Online, which is powered by Bill.com. It streamlines the bill-paying process by allowing one-click vendor automated clearing house (ACH) payments inside QuickBooks Online. When you pay, you may have greater control and insight by being able to follow payment status, such as projected delivery timings and reimbursement details. Bills invoices instantly sync with QuickBooks Online, minimizing data input and speeding up account reconciliation.
Check out our lesson on how to pay bills in QuickBooks Online for additional information on how easy it is to use Bill Pay.
Go to the QuickBooks Online website.
At a Glance: Bill.com vs. QuickBooks Online
Are you unsure which choice is best for you? We looked into the top QuickBooks alternatives and came up with a list of ten solutions.
Bill.com vs. QuickBooks Online: What’s the Difference?
Bill.com and QuickBooks Online both provide a number of membership tiers, with prices varying according on the functionality required. Bill.com costs per user, while QuickBooks Online’s rates are based on the number of users. It also charges extra for services such as sending checks and invoices, as well as automated data input.
Pricing at Bill.com
Bill.com’s monthly prices are per user, unlike QuickBooks Online, which enables a fixed number of users per membership level. You may choose between Payables, which simplifies your A/P operations, and Receivables, which automates invoicing tasks, for the Essentials and Team plans. Both Payables and Receivables products are included in the Corporate and Enterprise programs.
There are four plans to choose from, with pricing shown below:
- Essentials: $39 per month per user for Payables or Receivables.
- Team: $49 per month per user for Payables or Receivables.
- Corporate: $69 per month for per user, which covers both products
- Enterprise: Pricing is tailored to your needs and covers both products.
There are a few further services accessible as well:
- Bill.com’s Mail Checks and Invoices service will send your checks or invoices to you. It costs $1.69 each check or invoice to use this service.
- Bill.com will automatically enter your payables data for you for 49 cents each input.
- The Accountant Plan, which costs $49 a month, includes payables and receivables, a secure payment portal for customers, product training, accountant tools, and one-on-one coaching.
Pricing for QuickBooks Online
For various purposes, QuickBooks provides five monthly membership rates. The costs for each are shown below:
- $15 per month for one user if self-employed
- $25 a month for one user is a good place to start.
- $50 per month for up to three users is the bare minimum.
- Plus, for up to five people, it’s just $80 per month.
- Advanced: $180 per month for a group of up to 25 people.
Bill Pay for QuickBooks Online enables you to pay and monitor bills directly from your accounting software. You may send international and domestic payments by ACH or cheque, follow payment progress, get complete remittance information, and sync payments with QuickBooks Online for more control and insight. This plan is pay-as-you-go, so you’ll only be charged for the transactions you make.
Bill Pay is included with QuickBooks Online Essentials, Plus, and Advanced, but not Self-Employed or Simple Start. Bill Pay must be enabled in a client’s QuickBooks Online account before it may be used. Here’s a rundown of the many options:
- QuickBooks Online Bill Pay costs 99 cents each ACH transaction, $1.99 per check for unlimited users, and there is no monthly subscription.
- During a two-month trial period, Bill Pay for QuickBooks Online Advanced offers 20 free domestic ACH transactions per month. Fees are 99 cents each ACH transaction after the trial; $1.99 per check after the trial, with unlimited users and no monthly subscription.
When you compare the offered features and authorized users, the subscription options for QuickBooks Online are significantly more clear and less costly than Bill.com.
Features of Bill.com vs. QuickBooks Online
Table of Bill.com’s Tiered Features
Table of Tiered Features in QuickBooks Online
Takeaway: QuickBooks’ integrated Bill Pay service may be utilized to pay bills online at very little extra expense. Bill.com, on the other hand, may be worth the extra expense if you want a more complete bill payment solution with approvals and a simplified procedure.
Ease of Use: Bill.com vs. QuickBooks Online
Both Bill.com and QuickBooks offer user interfaces that are simple to use, although the latter has more functionality. I suggest utilizing Bill.com for A/P if you’re contemplating one of the lower-priced options, particularly if you have a lot of invoices to pay and want to automate the process. This is also a good option for companies who have many decision-makers when it comes to payment approval. QuickBooks is the finest alternative for any other accounting requirements.
Ease of Use on Bill.com
While Bill.com has invoicing capabilities, the A/R side of the program is weak in functionality, particularly when compared to Zoho Invoice. When you consider the software’s newly revamped user interface, which helps customers to save time and simplify their A/P, the A/P function shines when it comes to automating bill payments. The To Do list may also be used to highlight action items.
When you log into Bill.com, you’ll see the Bill.com Dashboard, which looks like this for Corporate and Enterprise plans. It displays open invoices, bill approvals, payments in, and payments out, as well as bills to pay. The graphs for A/R or A/P will be shown on the smaller plans.
A screenshot of the Bill.com dashboard.
- Inbox, Documents, Vendors, Approvals, Bills, Payments Out, Customers, Invoices, Payments In, Reports, Support, and International Payment: Use the left navigation bar to navigate to each section, which includes: Inbox, Documents, Vendors, Approvals, Bills, Payments Out, Customers, Invoices, Payments In, Reports, Support, and International Payment.
- Bills to Pay: You can enter a bill with or without an invoice using this feature. This is where all of the bills that have been input will be displayed.
- Open Invoices: By generating an invoice here, you may begin collecting money from your clients, and this area displays any invoices that have been made.
- Bill Approvals: Here you may invite members of your team to enter, approve, and pay invoices. You may create a team and see how each bill is progressing.
- In this section, you can see the money you’ve received through Bill.com.
- List of things to do: This is where you’ll find your action plan. When a task is finished, it gets removed from the list.
The Ease of Using QuickBooks Online
The QuickBooks Online Dashboard is simple to use and provides you with access to account balances, revenue and cost totals, and graphs that show your cash flow over time. The design is simple to use, particularly the left navigation bar with tabs that go to each area.
A screenshot of the QuickBooks Online dashboard.
- Menu bar on the left: Transactions, Expenses, Sales, Cash Flow, Projects, Payroll, Reports, Taxes, Mileage, Accounting, My Accountant, Capital, Apps, and Live Bookkeeping are all accessible via these tabs. Payroll and live bookkeeping services are available for an extra charge.
- Cash Flow: You may examine your revenue, cost of products sold, and costs in this report, which can be modified by time period.
- Income: This section displays all things relating to your income, such as paid invoices. You may utilize this information to track down past-due bills and check your A/R report, which is shown on the screen.
- Spending: This section displays your overall expenses, divided down by category.
- Profit & Loss: Generates your profit and loss (P&L) statement, which can be customized by date range or filtered by categories.
- View your sales over a specified time period, which may also be modified.
- Bank Accounts: This section displays your available bank balances. You’ll be able to see both the bank and QuickBooks balances after you link QuickBooks to your online bank and credit card accounts.
You may pay bills using QuickBooks Online by printing checks or utilizing the online bill-paying option to send electronic payments. The bill pay interface is seen here, and our lesson on how to pay bills in QuickBooks Online can be found here.
In QuickBooks Online, you can pay your bills.
You’ll see a list of all the bills that have been input when you’ve browsed to the Pay Bills page. If you want to print checks right now, click the box next to the invoices you wish to pay and enter a payment date and check number. If you wish to make a partial payment rather than the whole total owed, you may adjust the payment amount.
Once you’ve filled out all of the essential information, go to the bottom right corner of the page and select the green Schedule payments online option. QuickBooks Online will lead you through the setup procedure the first time you utilize Bill Pay.
If you pay bills using QuickBooks Online, the per ACH transaction price is 99 cents, and the per check fee is $1.99, with no monthly fee. Payments are made via paper check mailed to the payee or direct deposit into the payee’s bank account.
Takeaway: Both the QuickBooks Online and Bill.com dashboards are reasonably straightforward to browse, however QuickBooks’ is a little more complicated due to its comprehensive capabilities.
Integrations between Bill.com and QuickBooks Online
Bill.com is better suited as an integration itself due to its restricted connections, since it may be linked to a variety of accounting software programs. QuickBooks interfaces with over 650 applications and has two built-in connectors to make payroll and time tracking easier.
Integrations with Bill.com
Most of Bill.com’s 10 connections will link your Bill.com profile to your accounting software, such as QuickBooks Online, QuickBooks Desktop, Xero, Sage Intacct, and NetSuite. Each strategy, however, does not include every integration. Only developers with the Enterprise subscription have access to an application programming interface (API).
Integrations with QuickBooks Online
QuickBooks Online interfaces with over 650 popular business tools, including customer relationship management (CRM) and ecommerce, to help you with various elements of your organization. The payroll and timesheet operations are two built-in connectors that may be accessible immediately inside the QuickBooks Online app. The following is a list of available integrations:
- QuickBooks Payroll: With integrated payroll, taxes, human resources (HR), health benefits, workers’ compensation, and more, you can pay and manage your workforce from inside QuickBooks Online.
- QuickBooks Time: Using QuickBooks Online’s automatic time tracking capabilities can make your payroll easier. Employees may monitor time from anywhere on any device, and the data is synced in real time to your account.
Bill.com’s Team and Corporate plans also work with QuickBooks Online. Here’s an example of a different kind of integration:
- Freedom Merchants, ARCollect, Invoiced, and Melio are among the A/R companies.
- HubSpot, Method:CRM, and Insightly CRM are examples of CRM software.
- PayTraQer, Stripe by Connex, and Freedom Merchants are three ecommerce platforms.
- Expensify, Dext Prepare, Veryfi, and Greenback are examples of expense management software.
- SOS Inventory, Katana, Magento, and Order Time are some of the inventory management tools available.
- Gusto, RUN, Gusto, RUN, Gusto, RUN, Gusto, ADP, Wagepoint, and Justworks provide the foundation.
- Time tracking software includes eBillity’s Time Tracker, Timesheets.com, and Hour Timesheet.
Takeaway: QuickBooks is the best choice if you want a range of connectors to assist you with different elements of your organization.
QuickBooks Online vs. Bill.com: Mobile App
Bill.com and QuickBooks both feature powerful mobile applications that help with payables and receivables. While the program has similar fundamental functions, such as the ability to issue invoices and accept payments, Bill.com offers workflow functionality with A/P, such as the option to examine an audit trail of bill approval and review remarks from suppliers and customers. You can also use the camera on your phone to scan documents and convert them to bills or send them to your email.
When it comes to A/R, QuickBooks provides more options, such as the ability to submit not just invoices but also estimates and sales receipts. You can’t monitor time with either app, but you can track spending using location and class information and reconcile bank transactions from linked accounts. QuickBooks also has GPS mileage tracking and reporting options, both of which Bill.com does not.
Takeaway: Bill.com may be a suitable alternative for quick access to this information if your organization needs several approvals on invoices or processes significant amounts of payments. QuickBooks is the obvious winner for all other accounting requirements.
Customer Service vs. Bill.com vs. QuickBooks Online
Although QuickBooks recommends trying other help options before calling, Bill.com does not provide phone assistance and instead asks you to send a support query, which will be responded to through email. They do, however, offer other resources, such as a support center and a knowledge base, that may be used for less urgent issues.
Customer Service at Bill.com
Finding the answers you’re searching for on Bill.com might be difficult at times. Because there is no phone assistance, the only way to get help is to fill out a support form. There are a few more materials accessible as well:
- Support form: In the Message Center, you may submit a support request.
- A complete help center with thorough how-to articles, getting started materials, frequently asked questions (FAQs), and announcements is accessible.
- This website contains a collection of Bill.com webinars, case studies, white papers, and other materials.
- Customer testimonials and a few how-to videos may be found on the YouTube channel.
- Bill.com blog: The blog is updated often and contains information on payments, going paperless, new integrations, and more.
Customer Service for QuickBooks Online
QuickBooks includes a large knowledge base that can be accessed from inside the application as well as through the internet. The following is a list of the several methods to get help:
- Telephone help is only accessible by submitting a request for QuickBooks to call you through the internet.
- Email support: To contact the support staff, go to the bottom of the help window and click the “Contact us” button.
- Live chat help is also accessible, albeit not 24 hours a day, seven days a week.
- In-product help: A step-by-step instruction or video appears every time you access a new feature, with the option to see further information.
- How-to articles, webinars, tutorials, and FAQs are all part of the searchable knowledge base.
- User community: You may also ask a question on the user community forum, where other users may be able to help.
Takeaway: Bill.com and QuickBooks Online don’t provide direct phone help, but you can get a call from QuickBooks. They both have other useful features like a searchable knowledge base, tutorials, and a user community, but Bill.com does not offer live chat support.
Conclusion
Bill.com falls short when compared to alternative invoicing options on the market. Because this program lacks invoicing options, as well as estimations, time tracking, item lists, and project management, it is unsuitable for any firm with these requirements. As a result, it’s best suited as an A/P solution for customers that deal with a lot of invoices or need to speed up the approval process.
Because of Bill.com’s interfaces with QuickBooks and other small company software, there’s no need to switch if you’re happy with your current solution. QuickBooks is by far the finest option for any small company looking for a complete accounting system, thanks to its extensive feature set.
“Bill.com vs QuickBooks Online Comparison” is a comparison of two different accounting software that are both used by small businesses. One is from Bill.com and the other is from QuickBooks Online. Both have their pros and cons, but if you’re looking for one to use, this article will help you decide which one is best for your business. Reference: bill com gartner.
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