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“Everlance free vs premium” is a review of Everlance, a service that helps you track your spending. It has features and pricing for the years 2022.
Everlance is a mileage and cost monitoring program that makes reimbursements and tax compliance easier for self-employed individuals and corporations. Automatic mileage monitoring, team reporting, lengthy session tracking, and configurable approval protocols are just a few of the highlights. Everlance allows you to automatically monitor up to 30 journeys per month for free, or you may pay $12 per user, per month to track unlimited travels.
Everlance is a place worth visiting.
What We Think Everlance Is Good For
Because many of its features are accessible in the free version, we picked Everlance as the best Tracking Your Mileage software for developing businesses. For example, unlike TripLog, which requires a subscription membership to enable automated tracking, Everlance allows you to monitor your drive automatically even if you are on the free plan. All of the free plans offer an unlimited number of users, making it an excellent choice for growing businesses.
Everlance Is Particularly Beneficial for
- Companies seeking for a mileage and cost tracker might check out Everlance, which integrates the two functions into one app. Other mileage trackers, such as MileIQ, don’t have a cost tracking option built in.
- Owners of sole proprietorships who make just one journey every day: The free Everlance plan allows you to monitor up to 30 journeys each month, or one trip every day.
- Real estate agents and organizations may use Everlance to keep track of mileage charges for their agents. In the office tools area, Everlance is one of our top selections for finest real estate software.
Everlance Isn’t Right for You
- Individuals in need of a simple mileage counter: Choose MileIQ if you simply need a mileage tracker without expenditure tracking. It’s a straightforward, low-cost app that focuses on mileage monitoring.
- Companies that need a route-planning function include: TripLog may be used alternatively by companies like logistic enterprises who need a route-planning tool to design the most effective delivery routes. TripLog is the finest Tracking Your Mileage app on our list.
- Users of QuickBooks: QuickBooks Online is the finest small company accounting software in our opinion. It includes built-in mileage monitoring tools and uses your phone’s GPS to measure miles, so you don’t need to buy a separate mileage tracker.
Competitors vs. Everlance
In terms of functionality and pricing, Everlance compares to other popular mileage tracker applications in the chart below.
Pros and Cons of Everlance
Everlance is a place worth visiting.
Pricing at Everlance
Everlance has two different price plans for self-employed people and corporations. Both subscriptions include a free plan that allows users to take up to 30 automated journeys each month. Paid options for enterprises and self-employed people start at $12 and $8 per month, respectively.
The pricing schemes for self-employed persons and enterprises are summarized in the tables below.
Pricing at Everlance for Self-employed
Pricing at Everlance for Businesses
Features of Everlance
New Features for 2022
- Tags: You may now use customisable tags to organize and filter your travels and transactions. To appropriately classify your journeys, you may add, delete, or update tags. To add a tag to a trip, click + Add/Edit tag from the Edit Trip menu and touch anywhere on the trip entry. You may either create a new trip or choose one of the current tags from here:
In a trip, you may add or edit tags.
- Long Session Tracking: Drivers that work long shifts will benefit from Long Session Tracking. Everlance will monitor your drive as a single lengthy journey if you use this function. When the app detects that you haven’t driven for 20 minutes or longer, it will shut off. Long Session tracking may be enabled in your mobile app’s Tracker Settings page through the Auto Track Style menu:
To keep track of long shifts, choose Long Session.
Characteristics
Web-based dashboard
While you can’t track mileage directly automatically from the Web-based dashboard, Everlance allows you to classify trips taken from the app, manually enter in trips and notes, upload receipts, and view a snapshot of your income and expenses.
The web homepage gives you access to Everlance’s Characteristics, like trips, transactions, data export, and team dashboard. If you signed in to your Everlance account for the first time with a free plan, you’ll see a default Web-based dashboard similar to the image below:
Dashboard for Everlance
Everlance App for Mobile
4.8
In the App Store
4.5
Google Play Store
The Everlance app uses GPS navigation to track your drives automatically. Once you start driving, the Everlance app will start tracking your mileage details automatically. After the trip, you can categorize it as business or personal. You can even download PDF or Excel reports of your trips directly from the mobile app. If you want to keep expense receipts for future use, you can take a photo of your receipt and upload it through your mobile app. You can download the Everlance app Google Play Store and the App Store.
Tracking Your Mileage
On Everlance, you may monitor miles in one of three ways: auto-detection, Start Tracker, or Manual Entry.
1. Auto-detection: This app monitors your visits in the background on your smartphone; you don’t have to start it before a trip; just categorize it afterward: swipe right to define it as work-related, and swipe left to classify it as personal. Any of the premium plans has auto-detection.
2. Mileage Tracker: This is the default setting for mileage monitoring. Simply start tracking manually, and Everlance will monitor your position and distance using GPS. End the journey after you’ve arrived at your location to cease the tracking. After that, categorize it as either work or personal:
Launch Everlance’s Tracker.
3. Manual Input: Manual entry is possible in case you neglect to record a trip. To submit a trip, you must provide information such as your origin and destination, the journey’s start and finish times, and the vehicle you used:
Manually Adding a Trip in Everlance
Organizing Trips
Organizing Trips in Everlance is pretty easy. Swipe right on the trip card to categorize your trip as Work and swipe left for Personal. If you wish to categorize the trip as other (Commute, Charity, Medical), swipe far left on the trip card:
In Everlance, categorize your trips.
Hours of Work
For greater efficiency, you can enable Hours of Work so that Everlance can distinguish between personal and business trips automatically. Trips during Hours of Work will be classified as Business automatically. You can activate Hours of Work via the Web-based dashboard, Android app, or iOS app.
In the Web-based dashboard, navigate to your Account and click Hours of Work under Trips on the left panel. From there, you can set your hours and choose how Everlance should categorize your trips.
If you’re using the mobile app, the process is the same as with the Web-based dashboard. Go to your Account and click Hours of Work under Trips. Then, choose how you’d like to classify trips within Hours of Work:
Enable Hours of Work in Everlance
Keeping track of your expenses
Another important feature of Everlance is its Keeping track of your expenses. We like that Everlance included this feature so that mileage and expense reimbursements can be made at the same time. You can also integrate your bank accounts or credit cards to import transactions automatically—add your bank or credit card from the Web-based dashboard or the mobile app. To sync via the Web-based dashboard, click on Banks & Cards under the Transactions menu, and then add your bank or credit card. To connect via the mobile app, click on Bank/Card Link under the Transactions menu:
Connect your bank account or credit card to Everlance to keep track of your spending.
The Goals of the Team
Another thing that we liked about Everlance is its “Work Purposes” feature, which lets you set specific mileage rates for different purposes like deliveries, pickups, or client meetups. You can do this by going to Team Settings and then clicking Rates & Purposes:
Setting Work Purposes and Mileage Rates by Default (Source: Everlance)
What we enjoy about this is that instead of constantly paying the default rate, you may pay various mileage rates for different reasons. You must include any excess payment as compensation to your employee or contractor if you pay more than the IRS-mandated standard mileage rate.
Locations for Teams
Everlance is the only mileage tracker that enables you maintain frequent locations, unlike the other mileage trackers we’ve tested. Other mileage trackers offer a function that recalls frequently visited locations, but only if the app identifies many trips to the same area. Admins may add frequent locations to Everlance for easy tracking:
Creating Frequently Visited Locations on Everlance (Source: Everlance)
This function is useful for regular customers or companies receiving delivery or pickups. You may also include your office locations here if you have more than one.
Flow of Approval
Flow of Approvals on mileage trackers aren’t uncommon today; however, Everlance takes it to a different level. Everlance’s visual approach to creating an Flow of Approval makes it easy to use and understand, even for first-time users. Only account owners can set or edit Flow of Approvals:
Flow of Approvals on Everlance (Source: Everlance)
When setting point persons for Flow of Approvals, you can include the following roles or actions:
- Team Lead Must Approve (default): The report must be approved by the member’s direct management.
- Needs Approval: Assign someone other than the team leader to approve.
- Needs to be marked as paid: Assign someone to mark reports as paid.
- Receives a Copy: Assign a person to get a copy of all reports at various stages.
Integration
Xero, FreshBooks, and Wave are all integrated with Everlance. Any of these platforms allow you to export data from your Everlance app.
Customer Service & Ease of Use
Everlance has a neat and minimalistic layout, both in the Web-based dashboard and app, making it easy to navigate, even for first-time users. The mobile app is very comprehensive, and the features are easy to locate.
Free subscribers can seek help through email, while Premium users receive exclusive access to customer service representatives that they can chat with directly within the app. If you want customized training and support from a dedicated onboarding and customer success manager, you might want to upgrade to the most expensive plan, Enterprise & FAVR.
Alternatives to Everlance
Conclusion
Everlance is a wonderful alternative if you’re seeking for a single app to monitor your miles and costs. You may choose the ideal bundle for you whether you’re a solitary entrepreneur, a small firm, or a huge corporation with numerous drivers.
Everlance offers a substantial free plan that includes many of the premium features, including automated tracking and unlimited receipt upload. Everlance’s free plan can be adequate for you if you’re a sole company owner or self-employed person who has to log miles for tax reasons. If your firm has a lot of workers that drive to work, upgrading to Premium is a good investment.
Everlance is a mileage tracker that offers a variety of features and pricing. The company has been around since 2002, and their services are available in over 100 countries. They offer an unlimited number of miles per month for $9.99/month, or you can choose to pay as you go with no monthly fee. Reference: everlance mileage tracker review.
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