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Gmail is a free email service offered by Google for both personal and business usage. However, there are many benefits to using Microsoft Outlook as your company’s main corporate email tool. Both options have features designed specifically for businesses that you’ll find useful in your use case.
Gmail is a free email service that has been around for quite some time, and it’s been made available to the public. Outlook is an email service that has been used by businesses for many years. Outlook is more expensive than Gmail, but offers additional features such as calendar integration, security features, and support for mobile devices.
Everyone wants to know which of the world’s top email providers is superior when it comes to corporate email: Gmail or Outlook? Which option is ideal for you will be determined by your specific requirements. While each service allows you to connect your own domain, have admin control over email accounts, and provide productivity suites, the interfaces, commitment durations, and storage restrictions are where they vary.
- Gmail: Best for organizations looking for an email service with cutting-edge productivity and collaboration capabilities.
- Outlook: For organizations who want a more familiar email experience and traditional email features with an annual commitment, Outlook is the best option.
Pricing for Gmail vs. Outlook
Takeaway: Outlook’s entry-level plan is somewhat less expensive.
For companies on a budget, Outlook’s entry-level subscription outperforms Gmail. It not only costs a bit less than Gmail, but it also includes an additional 20GB of storage. It does not, however, include support, and if you decide to upgrade later, you will pay more than if you went with Google and updated. Gmail provides greater overall value to those concerned with value for money since it offers commitment-free, month-to-month subscriptions, 24/7 customer service, and applications for every device with all plans.
Money-saving Tip: While Gmail and Outlook are two of the most popular corporate email services, they aren’t inexpensive.
Email Features in Gmail vs. Outlook
Takeaway: Gmail has more advanced email options.
While Gmail and Outlook seem to have the same email functions, closer study reveals that they have distinct features. Gmail, for example, provides tools like Smart Compose (which automatically completes your phrases), automated email translation, and built-in follow-up reminders. Outlook, on the other hand, includes an appointment booking feature built-in, as well as the ability to manage numerous calendars and email interface modifications.
Gmail’s Best Features
- Some options provide unlimited cloud storage.
- A modern user interface
- All options include desktop and mobile applications.
- Offline access to Gmail
- Built-in follow-up reminders
- The Smart Compose tool automatically fills in the rest of your statement.
- Notification of missing attachment is missing.
- Users may specify an expiry date on emails in confidential mode.
- Built-in language translators
Outlook’s Best Features
- All plans include a mobile app.
- With both the regular and premium subscriptions, you may use the built-in appointment booking feature.
- Email accounts with offline access
- Customization options to fit the tastes of almost every email user
- Emails may be sorted by size, date, or sender to make it easier to discover them.
- Notification of missing attachment is missing.
- Multiple calendars may be shared and delegated.
For organizations that value time-saving features and contemporary productivity tools, such as the ability to pay and receive money through email, translate emails from other languages, and set expiry dates on emails, Gmail is the ideal choice. Outlook is best suited for typical businesses with a big number of employees who are responsible for managing the inboxes and calendars of others.
Additional Features of Google Workspace vs. Microsoft 365
Takeaway: Google Workspace has more advanced functionality.
For innovative and creative firms, Google Workspace is the best alternative, whereas Microsoft 365 is excellent for established enterprises. The reason for this is that Google Workspace provides more collaborative tools that benefit teams, whereas Microsoft 365 is geared more toward providing productivity solutions to hierarchical companies with a large number of administrative staff members who require tools to assist them in managing others.
When Should You Use Gmail?
Takeaway: Given its contemporary, user-friendly design, the flexibility of a month-to-month plan, and complete collaboration tools that suit modern enterprises, Gmail is the preferable option for most startups and small businesses.
It’s also an excellent email option for international organizations, thanks to its translate function, which allows you to send and receive emails in a variety of languages, as well as the ability to pay and receive money over email.
When Should You Use Outlook?
Takeaway: If you’re searching for the greatest value entry-level package, go with Microsoft 365 Outlook, which is less expensive than Gmail and offers greater capacity.
It’s also a good choice for businesses that want productivity features like the ability to manage other users’ inboxes and calendars, reserve meeting spaces, and schedule meetings.
Most Commonly Asked Questions
Which email service companies are the best?
The top corporate email providers are not only economical, safe, and dependable, but they also offer custom email addresses. Google Workspace, Microsoft 365, Zoho Email, and Bluehost are among the finest overall.
What is the best way to acquire a free business email address?
Many individuals are unaware that there are a lot of free options for getting a business email address via companies you’re likely currently using. Many web hosting plans, such as those offered by Bluehost and DreamHost, give free business email, and other site builders, like Squarespace, include a free Google Workspace account with certain plans.
How do you create a professional email address?
It may be simpler than you think to create a business email account. To begin, go to a domain name registrar like GoDaddy and find and register a domain name, or obtain one for free with a web hosting package from Bluehost or DreamHost. Then, choose an email service (such as Gmail, Microsoft, or Zoho), establish an account, configure your business email address, and link your domain to your selected email provider.
Conclusion
For good reason, Gmail and Microsoft 365 (formerly Outlook) are the most popular corporate email services. They seem to be extremely similar, yet they are fact very distinct. Which option is ideal for you will be determined by your own preferences, financial constraints, and requirements.
