Table of Contents
New employees are not just a cost, they’re essential to any company’s success. Once you’ve gotten your new employee onboard the best way to run their orientation is in a specific order:) Check out this checklist for some tips and tricks!
New hire orientation is a process that all companies must go through in order to properly introduce new employees into the company. In this article, I will share 5 quick steps you can take to make your new employee orientation successful.
The first formal encounter new recruits have with their employers after joining the organization is new employee orientation. It should include presentations, training sessions, and access to the tools needed for success, as well as a good introduction to the company’s culture and the employee’s job responsibilities. It should also include the opportunity to complete any required paperwork, as well as presentations, training sessions, and access to the tools needed for success.
To guarantee that you give the greatest possible experience, we suggest following a checklist. Our new recruit orientation checklist is printable and may be customized to meet the requirements of your company. It covers all of the fundamental new employee orientation duties, such as making introductions and completing paperwork, as well as time limits for completing each activity.
1. Welcome & Introductions
Employees are ready to start their first day on the work after you’ve finished the recruiting procedure. Your first objective should be to greet them and set up meetings with important team members.
Make it a point to perform the following throughout the welcome and introductions process:
- Schedule one-on-one meetings with the main members of the team with whom the new recruit will be working.
- Provide cheat sheets such as the corporate phone book, a map of the workplace, or voicemail instructions.
- In case they have questions, provide them a list of who does what in their department.
- Give them a copy of the company’s organizational chart and explain how it works.
- Show them where the labor law posters are and offer to answer any questions they may have.
- Give them a tour of the facility so they know where the meeting rooms, copy machines, and emergency exits are.
- Describe the training they will get, as well as when and where it will take place.
- Ascertain that they are aware of where user manuals, documentation, and reference resources may be found.
- Allow them to shadow a coworker for a day to observe what a day in the life of a coworker is like.
- Ascertain that they have all of the necessary instruments for their task, including a computer, VPN, badges, keys, website URLs, and IDs.
- Introduce them to the company’s goal, vision, values, and long-term strategy.
- Make an appointment with their boss to go through their work description and ask questions.
2. Paperwork for New Hires
For a new employee, new hire paperwork is necessary, but it may be intimidating. Instead than throwing the new recruit a stack of papers and walking away, consider timing the paperwork review over the first several days. Go through each item with the new recruit so they know exactly what is expected of them.
If you have many new hires starting on the same day, you may set aside time for them to examine relevant regulations, such as the employee handbook, together. Items that will not be utilized right away, such as an employee expense form, may be filed away and examined later.
3. Video Orientation
It is advised that you present new workers with an orientation film (or a one-on-one with HR) that emphasizes your company’s history, culture, and perks.
The following items should be included in the orientation session:
- Assume that your new employee has no prior knowledge of your organization. Including a paper (or PowerPoint presentation) that details the company’s whole history will help the new recruit warm up to their new boss.
- Company Culture—Company culture covers the company’s, its workers’, and its brand’s various values and practices. Taking the time to adequately describe the company’s culture allows the new team member to have a better understanding of how their function fits into the bigger picture.
- New workers must be familiar with and understand the firm’s goal, vision, and values as part of the corporate culture. The organization’s charter and raison d’être are enshrined in the mission statement.
- Company Benefits—While this information is included in the welcome materials, it should also be emphasized throughout the orientation video. This is also the moment for the new employee to inquire about his or her perks.
Conducting orientations for numerous new recruits at the same time saves time and allows new hires to network with others who are new to the organization. Use a consistent format that works for all roles (you can always set up separate mini-sessions for specific training).
4. Instructional Sessions
Offer training sessions to acclimate your new recruit to their new firm and job once they’ve been greeted and filled out the relevant paperwork. These lessons may be planned using an Excel spreadsheet and can take place in person or via educational videos.
Include the following in your training sessions:
- “How to” movies outlining your company’s software—QuickBooks, Salesforce, timeclock entries, and so on.
- Sexual harassment and non-discrimination training videos
- Video tutorials for certain jobs
- Meetings with every department leaders one-on-one to discover how their job adds to the organization as a whole
To avoid overwhelming your new recruit with too much material on the first day, schedule orientation and training sessions throughout the week. They will need some time to process the material and apply it to their new position.
5. Getting Used to Your New Job
Giving your new recruit the time they need to adjust to their new work is a vital part of orientation. This might include job shadowing, time to absorb the tools and software they’ll need, or simply time spent executing the chores of the job.
Consider scheduling a training session with someone from their department who will be doing the task they were recruited to perform the most closely. This may assist the new employee in becoming adjusted to the role and learning the best ways to do their duties.
We advocate deferring the employee’s start date for their real work training until Day Two. This will allow them to absorb the corporate culture and complete any new employee paperwork.
Employee Orientation for Remote Workers
Employee Orientation for Remote Workers, while similar to in-house, is specific to a virtual environment. All welcomes, new hire paperwork, orientation presentations, and training must be done online. Some best practices include:
- To introduce the new recruit to the rest of the staff, hold a virtual meeting for the whole organization. This may be done at a regular full company meeting or on the day of hiring separately.
- Before the first day of work, provide new hire documentation. This will guarantee that the documentation is done on schedule, and the new recruit will not have to spend their whole first day filling out paperwork. Make sure you have a system in place for filling out the I-9 form. An authorized representative must inspect documents in person (such as a notary public).
- Make a video of your orientation and post it online. Consider employing a video provider, such as Zoom, to host your online orientation if the orientation is “in person.” While you perform the orientation session, the remote workers may virtually meet with the in-house personnel. If your orientation is a video, just host it online and provide the new recruit a link to watch it.
- Virtual training sessions, such as the orientation video, will be held. If your new recruit has any questions, be sure to discuss the sessions with them after they’ve seen the training.
- Virtually check in with your new recruit on a daily basis to make sure they understand their responsibilities and are fitting into their new position.
Conclusion
Employees that are capable of doing the job for which they were employed are a valuable addition to your firm. Make sure your new recruits get off to a good start by implementing a thorough orientation program. Our new hire orientation checklist does more than ensure that you keep track of all the documentation associated with the new job. It will help you minimize turnover, engage new workers, and shorten the time it takes for new employees to become productive if you implement it.
Keep in mind that orientation is just one aspect of the whole employee onboarding process, and it assists the employee in acclimating to their new surroundings.
New employee orientation is a process that many companies have to go through. In order to make this process successful, it is important to put together a new employee orientation powerpoint. The “new employee orientation powerpoint” will allow your employees to know what they need to do and when they need to do it.
Related Tags
- new employee orientation checklist pdf
- new employee orientation checklist doc
- free new employee orientation checklist templates
- new hire orientation presentation ideas
- new hire orientation ideas
