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Zoho offers a free email service with up to 10 GB of storage and unlimited forwarding. Small businesses can also use Zoho’s billing system as well as integrations with other popular apps.
Zoho mail is a free email service that allows you to create an account, send and receive emails, manage your contacts and more. In this guide, we will cover the basics of how to use Zoho Mail. Read more in detail here: zoho mail.
Zoho Mail is a corporate email service that includes 5GB of storage, labels and folders, an out-of-office auto-responder, and flexible search. To utilize Zoho Mail, you must first create a Zoho email account, then validate your domain, update your mail records, and choose an email username. Start utilizing Zoho free business email by following our simple step-by-step tutorial below.
It’s worth mentioning that, although Zoho provides a free email account, there may be additional charges. This is due to the fact that emails need a domain to function. You may buy a domain from Zoho Mail during the setup process, or you can utilize one from a third-party hosting provider. Check out our more in-depth guide to business email to learn more about these possibilities and why this step is necessary.
1. Register for a Zoho email account.
To obtain the one-time password (OTP) and agree to the Terms of Service and Privacy Policy, fill in your name and an existing email address or phone number after clicking sign up. After that, Zoho will ask you to choose a domain. In an email address, this is the text that appears after the @ symbol. You may either buy a domain via Zoho, buy a name through a domain registrar, or add an existing domain to finish this stage.
The best solution is usually to use an existing domain. You have a domain if you have previously developed a professional business website for your company using a respected hosting provider. If you don’t currently have a website host, read our guide to the best web hosting providers to discover more about the finest possibilities.
2. Double-check your domain
The next step is to validate your domain, which we’ll do in this case using GoDaddy. The CNAME and Destination values are the first things you should examine.
When you’re ready, go to GoDaddy and choose “Manage” from the drop-down menu next to “Domains.”
After that, click on the domain and pick “DNS Zone File” from the drop-down menu, then “Add Record.”
After that, choose CNAME (alias). Then, on the pop-up box, input the CNAME and Destination Values from Zoho. Under “Host,” the CNAME record will be entered, and the Destination Value will be put under “Points to.”
When you’re finished, be sure to “Save” the changes. Return to Zoho and click “Verify by CNAME” at the bottom of the screen after you’ve done. It’s now time to update your existing mail records once they’ve been confirmed.
3. Contact your domain provider to change your mail record.
The only thing remaining to do now that your domain has been confirmed is to update your mail records. Let’s imagine you’ve decided to host your domain with GoDaddy. Click on the “DNS Zone File” tab on the domain host. Remove any names specified in the MX (mail exchanger) records.
Add two new records by clicking “Add record” and selecting “MX (Mail Exchanger)” once they’ve been erased. Make the following changes to the information shown below:
- Host: @
- mx.zohomail.com is the address.
- 1 hour TTL
Click “Finish” after you’ve done entering the information above.
The adjustments will take about 30 minutes to execute. When you’re done, go to Zoho and create a new business email address.
4. Select a business email address.
Because your domain has been confirmed, Zoho Mail will provide you the choice to “Create Account” in order to add an email address to Zoho Mail Manager. Begin by entering your username and the first part of your company address, then clicking “Create Account.”
Click “Add Users” and enter a new email address if you wish to create accounts for employees or colleagues. These default addresses may be updated or deleted as required in the future.
Zoho Mail Pros & Cons
Here’s how to get Zoho Mail up and running, as well as a rundown of its capabilities.
Features of Zoho’s Free Email
The free Zoho Mail comes with a number of essential features that improve usability and security. The following are the primary features:
Domains that are unique to you
For individuals who need a business email but don’t want to pay a lot of money only to change their domain, Zoho email is an excellent option. Users may acquire a Zoho business email for as little as $1 per month.
Privacy is assured.
When it comes to some email systems, small company owners have a lot of privacy concerns. Users of the free Zoho Mail may be certain that their information is safe and secure. Zoho also uses sophisticated security features like as 2FA, TLS, EAR, and S/MIME and does not sell data to advertising.
Support is available 24 hours a day, 7 days
Zoho prides itself on being simple to contact, promising a response to emails within two to three hours. You may also get in touch with Zoho through their phone support.
Migration with No Hassles
Without needing to register a new account, learning how to set up Zoho Mail is simple. Users may really migrate their old email address over to Zoho and use their domain to build a fully professional corporate email.
Most Commonly Asked Questions (FAQs)
Is Zoho Mail a secure platform?
Yes. Customer data is “heavily secured” by end-to-end encryption, which secures customers’ emails both in the rest and transit states, unlike other email providers. The encryptions are done via S/MIME or MIME data signature, which prevents unwanted access. In extremely rare circumstances, personnel will need extensive access to data in order to resolve client difficulties. The consumer, on the other hand, will have to agree to the access.
Is it possible to send several emails using Zoho Mail?
Yes. Each user may have up to 30 email aliases in Zoho Mail. Additional email addresses for an existing email account are known as email aliases. Users with several emails may utilize aliases to arrange sending and receiving emails depending on their individual needs.
Does Zoho have a Google integration?
Yes. Despite being a rival to Gmail, Zoho interacts with Google Workspace, making it simpler for native Google users to access their files and take advantage of Google’s simplicity of use.
What are the Zoho Mail alternatives that come highly recommended?
Although the Zoho Mail works very well as a safe and secure business email provider, there are other more cost-efficient options that you might want to consider. Aside from Gmail, you can try Bluehost, which offers a free business email along with its hosting plan. 1&1 IONOS is another option that provides a free domain and email starting at just 50 cents per month.
Conclusion
From setting it up to using it, Zoho Mail is simple to use. When you start using Zoho Mail, you’ll be able to take use of its most impressive features, such as end-to-end encryption. It also enables organizations to arrange emails in the same way that they organize files, using folders and subfolders. Follow the four simple steps outlined in this article to begin utilizing this tool.
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Zoho is a free email service that offers features like unlimited storage and an easy-to-use interface. It’s a great option for those who need a reliable email account, but don’t want to pay for one. Reference: zoho free email account.
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