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If you find a check in your wallet, but the person who wrote it has since moved on and doesn’t know how to manage their finances, this guide will help you figure out what steps to take.
The “how to void a check in quickbooks from prior month” is a process that can be done by going into the company’s bank account and selecting the appropriate option.
When it comes to issuing checks, QuickBooks is quite tolerant of users who make errors. You may invalidate a bill payment check or payroll check if you prepared it with incorrect information or issued it to the wrong individual in QuickBooks Desktop. You can also find yourself in a position where your employee’s paycheck has gone missing or has been kept for an excessive amount of time (stale checks). You’ll need to print a new check and invalidate the old or stale-dated one in this situation. This article will show you how to invalidate previously issued bill payment checks and payroll checks in QuickBooks Desktop.
In all QuickBooks Desktop products, the method of voiding a check is the same. You may pick between QuickBooks Desktop Pro, QuickBooks Desktop Premier, QuickBooks Enterprise, or QuickBooks Desktop Accountant if you don’t already have a QuickBooks Desktop package. Read our comparison of QuickBooks Desktop products to help you decide which QuickBooks product is suitable for you.
QuickBooks Desktop is available at a discounted price from Intuit. For the first year, you can get a 33% discount on QuickBooks Desktop Pro, one of our finest small company accounting software.
QuickBooks Desktop may be found here.
Watch the video tutorial and follow the step-by-step instructions below.
When is it appropriate to void a check in QuickBooks Desktop?
In QuickBooks Desktop, you may need to invalidate a check in the following situations:
- The cheque was written to the incorrect individual.
- There is a duplicate check made.
- Incorrect information, such as the amount or the date
- The check has been lost or stolen.
- Paychecks are sent to the wrong place (tax jurisdiction).
Except in the case of duplicate checks, voiding a check and issuing a rectified replacement check is the standard procedure. Regular checks are simple to reissue, but reissuing paychecks may be complicated, as we’ll see later.
In QuickBooks Desktop, how do you void a check?
Follow the procedures below to nullify a general check or a bill payment check in QuickBooks Desktop:
- Select the check register option.
- To nullify a check, select it.
- The check should be voided.
1. Go to the Check Register menu.
From your QuickBooks Desktop home page, click on the Banking menu and then Select the check register option. You can also click on the Banking menu on top of the screen, and then select Use Register from the drop-down list:
Go to Your Checking Account Create an account in QuickBooks Desktop.
2. Choose the Check to Void option.
Next, choose the bank account that issued the voidable check:
Choose the bank account from which the check was issued.
A window will appear, indicating all of the checks that have been generated. Double-click anywhere on the line to choose the check you wish to nullify, as illustrated below:
Choose the Check to Void option.
3. Cancel the check
Your check will display once you choose it from the list, as seen below. The list also contains any outstanding debts owing to the seller to whom you’re writing the check:
In QuickBooks Desktop, you may void a bill payment check.
On top of the check screen, you’ll find a Delete menu. Under Delete, click the little dropdown arrow and choose Void:
In QuickBooks Desktop, voiding a check
You’ll note that the amount changes to zero after selecting Void, indicating that the bill has been reversed to open. In the note box, you’ll also notice VOID:
In QuickBooks Desktop, the check was successfully voided.
Click Save & Close, and then you’ll be prompted with a message asking whether you want QuickBooks to record the changes. Click Yes to proceed:
To save your changes, choose Yes.
There’s a difference between voiding and removing a check. When you voide a check, the balance is reset to zero, however when you delete a check, the transaction is fully removed from QuickBooks.
If you need to reissue and reprint the check, just follow the procedures for paying bills in our earlier QuickBooks Desktop lesson on printing checks.
In QuickBooks Desktop, how do you void a payroll check?
It’s a little more difficult to void a payroll check than it is to cancel a general check, particularly if all payroll tax forms have been submitted. Payroll check fraud may have a substantial impact on your accounting and payroll records. The easiest approach to reissue a payroll check is to reprint it with a New Checking Account Number rather than voiding it. You may then nullify the old check by creating a new one with the same number as the previous one.
Follow the procedures outlined below to do this.
- Select the check register option.
- Locate the pay stub.
- Replace the check number with a new one.
- Make a new check using the previous check number and void it.
1. Go to the Check Register menu.
To nullify a general check, go to Check Register, as illustrated above.
2. Obtain a Payroll Check
Select the payroll check you wish to invalidate from the check register:
In QuickBooks Desktop, choose the payroll check you want to invalidate. To see your paycheck, double-click on the line. Make a mental note of the check number that you wish to invalidate. The check number in the picture below is 3047:
In QuickBooks Desktop, be ready to void a check.
3. Replace the check number with a new one.
To alter the check number, choose Check from the dropdown list on the Print menu at the top of the payroll check window, as shown below:
Print a new check with a different check number.
QuickBooks Desktop will automatically produce a New Checking Account Number. Check that this number matches the check in your register, or alter it if necessary, before printing the new check:
New Checking Account Number
When the check with the updated number is printed, it will be immediately logged in the Check Register. The former check number 3047 has been replaced with check number 3089, as indicated below.
The new check will be in the Check Register, but the old check will not be.
4. Void the old check by assigning the old number to a new one.
You don’t have to do this, but if you wish to invalidate an old check, you must note it in the Check Register. To do so, go to the register’s bottom line, input the old check number, and then configure the information. For example, in the screenshot below, write 3047 (the previous check number), pick a Payee, and note that the check was cancelled in the Memo box. The old check will appear in the register once you click Record:
In the Check Register, make a note of the old check.
Following the instructions for voiding a check, locate the old check.
It’s a good idea to double-check that all check numbers show in the check register, so you know there are no blank checks. That’s why many businesses will go to the effort of writing a check and then canceling it in QuickBooks.
Wrap Up
That’s it—you’ve just learned how to invalidate a check for a bill payment or a payroll check in QuickBooks Desktop. We hope you found this lesson to be beneficial. If you’re thinking about making the transfer to QuickBooks Online, have a look at our guide on how to convert QuickBooks Desktop to QuickBooks Online.
The “how to void a check in quickbooks after reconciliation” is when you want to void a check that was created by mistake. The process is the same for online and desktop versions of QuickBooks.
Related Tags
- how to void and reissue a check in quickbooks desktop
- how to void a payroll check in quickbooks desktop
- how to void an unused check in quickbooks online
- how to void a check in quickbooks enterprise
- what happens when you void a check in quickbooks online
