Six Best Virtual Office Companies

The virtual office space is becoming a big part of the new economy. These companies store their employees’ files digitally, allow them to work remotely, and use AI to automate scheduling tasks. This technology has been so successful that some firms are moving almost entirely into this digital realm and laying off large numbers of traditional offices.

Virtual offices provide the credibility of a real location without the costs of leasing or hiring employees. It’s a fantastic choice for international companies looking to establish a presence in the United States (or vice versa). It’s also a good choice for internet or home-based enterprises that want the prestige of a physical address. Virtual offices are a cost-effective solution to get your business started in a new location. The greatest virtual office firms were assessed and studied.

How We Assessed Virtual Office Providers

We examined a dozen and selected the best based on the following criteria:

• Price: The majority of the businesses we chose have explicit pricing on their websites. The cost of a month’s rent ranges from $37 to $200. For a price, several companies provided extra services.
• The corporations listed offices in various states, and some even in different countries. Suite numbers are often used in addresses.
• Phone Numbers: Many companies provided a phone number for the areas.
• Receptionist: An “office” is meaningless if it’s an empty room—or if all calls are routed to your cellphone. We were looking for receptionist services to help with greetings, taking messages, and other tasks.
• Space to Use: The majority of the businesses provided not just an address but also genuine office space that you could use or rent for a limited time.
• Internet, audio-visual equipment, and even catering are available as extra services. These kinds of services provide you with the benefit of having a genuine workplace whenever you need it.

Northwest Registered Agent; Best Overall Virtual Office Company for Small Businesses

Northwest Registered Agent offers the most services for the most affordable price, making it not only the best but also the most affordable virtual office provider on our list. You may acquire a real address to use on forms and advertisements, as well as a phone number, receptionist, mail processing, and mail forwarding, for just $49 per month. However, there are just a few places, which might be a disadvantage if you want more flexibility.

Pricing

Northwest charges a flat monthly fee of $49 for all of its virtual office locations.

Service of Registered Agents is also available for $125 per month, as well as VoIP for $9 per month.

Service of Registered Agents in the Northwest

• Obtain a physical office address in a tax-friendly state. Conference rooms, board rooms, and meeting suites are all available in the virtual office. It has a unique suite number in its directory listing. Northwest claims that suite numbers are not reused.
• Telephone service: Each virtual office comes with a local area code phone line. Additionally, the receptionist at the office may answer your phone for you.
• Northwest may take mail at your location and provide same-day mail scanning as well as weekly physical mail forwarding. You may get it for $40 per month if you simply require mail forwarding.
• Extra services include:
  • Service of Registered Agents
  • Create a New Business
  • Register an Existing Business in a Different State (s)
  • Domestication in Wyoming
  • Service of Mail Forwarding
  • Telecommunications Registered Agent, FCC 499-A
  • Compliance with the FMCSA’s BOC-3 trucking regulations
  • Business VoIP Phone Number
  • Filing of Business Compliance Reports on a Yearly Basis

Why We Like It

Northwest provides the most services at the least money to small enterprises. It’s your best bargain if having your virtual office in a place it doesn’t supply isn’t required. While we couldn’t uncover any particular evaluations for the virtual office service, BirdEye gave it a 4.4 out of 5-star rating. Customers commended the immediacy of customer service as well as the employees’ competence and helpfulness.

Davinci Virtual Office Solutions; Best Virtual Office Company for International Businesses

Davinci Virtual Office Solutions is a well-known and well-respected virtual office provider with over 5,000 locations worldwide. Prices vary depending on the location, but all include a physical address, mail receipt, and forwarding, access to rooms and equipment, a registered agent, and lobby greeters. It has a startup cost and charges for additional services, but it provides outstanding service.

Pricing

Davinci Virtual Office Solutions, like many other virtual office providers, charges based on geography and demands a six-month commitment. Here are a few price samples to get you started.

• $100 per month in Casper, Wyoming
• $60 per month in Addison, TX
• $54 per month in Aventura, FL
• $145 per month in Boca Raton, FL
• $50 per month in New York, NY
• $60 per month in Los Angeles, CA
• $110 per month in Washington, D.C.
• $75 per month in San Juan, PR
• $198 per month in Tokyo, Japan

In addition, Davinci Virtual Office Solutions charges a $150 to $200 startup cost. It’s one of the few virtual office providers that do so.

Many of Davinci Virtual Office Solutions’ features, such as a live receptionist, come at a cost. The cost of 50 minutes of replying time starts at $99 per month.

Services provided by Davinci Virtual Office Solutions

• Davinci Virtual Office Solutions provides virtual offices in 45 countries, totaling over 5,000 sites, whether you travel and require office space in another country or are attempting to develop a worldwide presence.
• Need a place to work or meet a client? Fully furnished offices are available. There are meeting rooms, board rooms, day offices, and training rooms available. You may reserve your workspace by the hour, day, or week using the web platform. High-speed internet and presentation equipment such as smart boards, LCD projectors, plasma displays, and video conferencing are available in each room.
• Physical office services: It provides mail forwarding, as do the other businesses on our list, or it will safely keep your mail until you can pick it up. You may meet with customers on-site or book an office. Greeters are available in the lobby to help your guests and enhance your professional image.
• Additional services include live and automated receptionists, live chat, event venues, incorporation advice, and savings on software and services like Web.com and LegalZoom.

Why We Like It

Davinci Virtual Office Solutions provides great customer service in addition to its worldwide reach. Consumer Affairs users awarded it a 4.9 out of 5-star rating. They praise the staff’s readiness to engage with them and the quickness with which they were responded to their issues.

Servcorp: Best virtual office provider for businesses that want temporary office space.

Servcorp provides huge bundles at a higher cost. You simply have to commit for a month, and each plan includes access to space all around the globe. Access to the Servcorp membership for networking and marketing is included in the virtual office package.

Pricing

The virtual office packages offered by Servcorp are the most costly on our list, ranging from $100 to $700 each month. However, you may find bundles that are less expensive.

• Virtual Office Package: Includes everything in the previous bundles, plus more.
  • Free use of a private office or conference space at your home for eight hours each month (NY locations include four hours private office, two-hour increments)
  • Three hours of free coworking space access every day, anywhere in the globe outside of your home city
  • One day each month of free usage of a private office outside of your home city
  • In co-working spaces and private workplaces, each Wi-Fi password is unique.
• Package of Communications:
  • The phone number for a local company
  • At your preferred location, a dedicated receptionist
  • Calls will be answered under your company’s name and handled according to your instructions.
  • The receptionist receives messages and sends them to you through email, text message, or phone.
  • Voicemail is available 24 hours a day, 7 days a week
• Package Address:
  • Address for a business
  • Services for managing mail and couriers
  • For up to one hour each day, you get free access to any executive co-working place in the world.
  • In co-working spaces and private offices, you’ll have access to a unique password-protected Wi-Fi network.
• Package of Benefits:
  • Access to the Servcorp business community on a one-on-one basis
  • Meeting rooms, boardrooms, private suites, and co-working spaces may all be reserved.

Servcorp Services’

• Physical workspace: You get free access to physical workplaces for up to three hours every day. In New York City, Chicago, Houston, and Washington, DC, Servcorp operates nine sites. In addition, boardrooms, conference rooms, and private offices are available in 150+ locations.
• Personal assistant: You get access to a personal assistant for limited chores regardless of the bundle you choose.
• Secure, fast internet: All of the sites provide top-of-the-line internet access. The free service utilizes a shared password, but you may upgrade to a premium account to receive your own login and password.

Why We Like It

While Servecorp has fewer locations, it offers more for its packages than other virtual office companies. Plus, despite the fewer options for Addresses for businesses, it still offers access to spaces in areas around the world. Having a no-obligation, the monthly plan is also a plus for businesses that are just starting out or only need a virtual space on a temporary basis.

Regus: The Most Flexible Virtual Office Provider

Regus is a commercial real estate firm that provides virtual office space as one of its services. You may pick from three plans: a basic address and handling of mail, a complete virtual office program with a receptionist and access to office and meeting spaces, or a full virtual office program with a receptionist and access to office and meeting spaces. Depending on the package, the starting price ranges from $37 to $207 per month. The cost varies depending on the location and duration of the commitment.

Pricing

Regus provides three different plans.

• Starting at $37 per month for a physical address
  • Address for a business
  • Handling of mail
• Starting from $150 per month for a virtual office
  • Address for a business
  • Handling of mail
  • Access to the business lounge
  • The phone number for the area
• Starting at $207 per month for Virtual Office Plus.
  • Address for a business
  • Handling of mail
  • Access to the business lounge
  • The phone number for the area
  • Meeting room use on a daily basis
  • Monthly access to an office or desk area for five days

Here are some prices for the physical address plan, which includes an address and Handling of mail services only. For higher plans, expect an additional $120 or more per month. These prices are based on a 24-month agreement, but you can choose the length of your agreement. Expect prices to increase as you reduce time commitments.

• $75 per month in Ft. Collins, CO
• $46 per month in Addison, TX
• $56 per month in Aventura, FL
• $90 per month in Boca Raton, FL
• $46 per month in Brooklyn, NY
• $46 per month in Los Angeles, CA
• $46 per month in Washington, D.C.
• $56 per month in San Juan, PR
• £52 per month in Birmingham, UK
• 7,500 per month in Tokyo, Japan

Regus Services’

• You may use business lounges or rent a desk or office for a few hours or days with the virtual office options. You may also get a 10% discount by using the Regus app to hire a space.
• Handling of mail: You can have mail sent to the office space and held securely until you pick it up, or you can have it forwarded for a small fee.
• Phone services: You may choose a regional or national phone number, hire a professional phone answering service, or pay-as-you-go with your business line. Your company’s name is used by receptionists.
• Additional services: Regus also provides permanent office space, co-working space, and a membership that allows you access to any of the company’s offices throughout the globe. With the app, you can also gain DragonPass Classic access to airport lounges.

Why We Like It

We enjoy the variety of virtual office possibilities, both in terms of location and price. In one city, for example, you may pick from places ranging from $46 to $158 each month, with the Regus app alerting you to the greatest prices vs the most prominent addresses. Also, the plans’ flexibility makes them an excellent option if you’re expanding your company in a particular location since you can start with a physical address and work your way up to the complete plan, which includes daily room access and extra desk access.

Regus has lately received a spate of one-star ratings, despite the fact that 76 percent of Trustpilot customers awarded it four or five stars. While COVID-19 has caused problems for many virtual office suites, the majority of the complaints here have been about invoicing rather than mail collection.

Alliance Virtual Offices: Best virtual office provider for companies that need a receptionist

If you need to establish an active physical presence in a specific location, Alliance Virtual Offices is worth looking into. Choose from any of the 50 states and 42 nations, often with multiple locations within each. Not only does Alliance Virtual Offices offer a physical address and Handling of mail, but it also has a receptionist to answer calls and greet visitors in your name and manage your appointments.

Pricing

A six-month commitment is required by Alliance Virtual Offices. Alliance Virtual Offices’ cost, like that of many other businesses, varies depending on where your office is located. Here are a few examples to get you started:

• $84 per month in Casper, Wyoming
• $50 per month in Allen, TX
• $50 per month in Aventura, FL
• $99 per month in Boca Raton, FL
• $79 per month in Brooklyn, NY
• $95 per month in Los Angeles, CA
• $100 per month in Washington, D.C.
• $50 per month in Cancun, Mexico
• $155 per month in Tokyo, Japan

A one-time setup cost of $100 is charged by Alliance Virtual Offices. It also charges for the usage of physical space as well as dedicated phone numbers.

Pros

• Physical offices with amenities: Book a day office, conference room, or business lounge for $10 per hour to meet customers or get work done away from home.
• Mail kept or forwarded: You have the option of having mail delivered to your address, where you may pick it up at any time, or having it forwarded for a nominal handling charge and postage.
• Alliance Virtual Offices’ premises offer live receptionists who take calls in your company’s name from Monday to Saturday. They can also manage calendars and organize appointments, as well as take messages and forward calls.
• For an extra $30 each month, you can receive a business phone number. You have the option of using a local or toll-free number. It has a VoIP system with more than 50 functionalities.

Why We Like It

Alliance Virtual Offices stands out from its competitors, such as Davinci Virtual Office Solutions, by including an active receptionist in the package. Its pricing is very reasonable for what it provides. On ConsumerAffairs, it received 4.1 out of 5 ratings, with a majority of the one-star evaluations arising from difficulties relating to the COVID-19 epidemic.

Sococo; Best for a literal virtual office

Looking for a virtual office—an online location where your workers may gather, network, have meetings, and more—regardless of their actual location? In comparison to the other firms on our list, Sococo takes a unique approach to virtual workplaces. It offers a virtual office area online where individuals can connect and work using communications technologies.

Pricing

Sococo costs vary per seat, with each seat receiving up to 500 minutes of video and voice conferencing, as well as screen sharing, every month. There is a 14-day free trial available.

• Seats 2–49 are $13.49 per month per user.
• 50–99 seats are $12.59 per month per user.
• $11.69 per user, per month for 100–249 seats

Sococo Services’

• For your virtual environment, choose floor layouts and workplace décor.
• Zoom, Webex, Google Meet, and Microsoft Teams are all compatible.
• Audio and HD video conferencing in real-time
• Multiple screen sharing is available at the same time.
• Chatting inside the app
• Collaborating on documents
• Guests may share meeting links.
• To engage a coworker in a real-time conversation or to foster cooperation, contact them.
• View the workplace in real-time to see what’s going on.
• Apps for iOS and Android

Why We Like It

Co-workers can see where each other is and when they are available, which makes Sococo preferable to conversing through chat or voice. It’s much simpler to establish unexpected meetings or “knock” on individuals who are “working in their workplace,” according to users. Sococo has a 7 out of 10 rating on Trustpilot, with users stating that the sound quality is superior to that of rival virtual conferencing applications.

Conclusion

Virtual offices are an excellent approach to create a physical presence in a new market, whether for legal reasons or to get access to new markets. They may provide you with more than just a postal address; some even supply receptionist services and physical space.

Northwest Registered Agent offers a low-cost virtual office program that, despite its low cost, outperforms other more costly solutions by including phone and receptionist services. While its sites are limited, it is an excellent alternative for a budget-conscious company.