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Trello is the leading project management software, with over 3 million users. They just released their new pricing structure and it’s time to see which platform will be better for your business in 2022.
Trello is a collaboration tool that allows you to create boards and lists. It also has an app for iOS, Android, Windows Phone and Mac. Monday is a free online calendar that syncs with your computer or phone.
With good reason, Monday.com and Trello are both popular project management software options. They’re simple to use, adjustable, and efficient, making project management enjoyable rather than a job. But which is the most effective?
When Should You Use Monday.com?
Monday.com is the more versatile of the two software systems, with more capabilities, modifications, and views. Monday.com develops with your team and can manage big projects while being easy to learn and master. The price is interesting in that each plan is for a different number of users—the Basic plan is $39 per month for five users, while the Pro plan is $79 per month.
When Should You Use Trello?
Trello is easier to use and more image-oriented than Monday.com, making it ideal for designers, decorators, and teams that value seeing a finished product. The Business plan costs about $9.99 per user every month, which is significantly more costly than Monday.com, but it also has a free version.
Monday.com Vs Trello
Trello and Monday.com are both fantastic project management tools with a wealth of features to help your team stay on track. Each has its own set of benefits that make it more suited for certain applications. We take a look at such intricacies and how they affect your software selection in 2022.
We compared the following features to help you decide whether Monday.com or Trello is the best option for you:
- Plans and pricing: We compared how Monday.com stacks up against Trello for different user levels and what features are available in similarly priced plans.
- Flexibility, automation, and other advanced convenience features: Both applications are fairly simple to use, therefore we evaluate the flexibility, automation, and other advanced convenience features.
- We looked at the diversity and quality of project views, including boards, timetables, and lists. Both Kanban and calendar project views are available.
- Collaboration: They each offer their own set of tools for keeping your team informed and on track.
- Reports: For report generating and sharing, we compared Trello with Monday.com.
- Integrations: A variety of third-party software integrations are available, including industry-specific applications and general administration tools.
- Other: Each program has its own set of characteristics and objectives.
Depending on where you sit in the price category in terms of the number of users, monday.com may be the more costly option. It is, however, the more versatile program, making it a better alternative for firms with complicated projects that need numerous views of work.
Pricing & Features
Between the two project management software options, Trello is the less costly option, with a free-forever subscription, while Monday.com provides a 14-day free trial. Trello’s free plan, on the other hand, has a number of limits, and the subscription plans rely largely on integrations (called Power Ups), which may be expensive. Monday.com has more built-in features than Trello.
monday.com
Features & Pricing
Monday.com’s cost varies depending on the plan you choose and the amount of people that have access to your projects. A basic package, for example, costs $39 per month, whether you have one or five users. Monday.com, on the other hand, provides discounts to organizations and educational institutions. All of its features are available for a free 14-day trial.
Data Fields and Templates
Monday.com, like Trello, has a large number of templates (79 as of this writing) that cover a broad range of topics, from family vacations to issue management, content calendars to A/B testing, and agile processes. It also provides user-designed templates that you can download and modify. You may look for them by industry or project type. Monday.com provides 20 highly adjustable data fields, allowing you to develop or customize a template for almost any project.
Monday.com uses a spreadsheet-style structure for listings and provides additional views.
Automation
Monday.com includes a collection of rules-based automation that may help you with project management’s lesser chores. You may use them for anything from alerts to moving items across the board. In 2022, the business intends to introduce more of these, with additional personalization options. Trello contains automation as well.
Collaboration
Monday.com, like other project management applications, enables you to remark on a task in order to hold project-wide dialogues. You may include photos and documents in your submission. You can also set up automation to send email alerts when someone leaves a remark or completes a task, keeping people informed even when they are not using the program. It also contains a feature that allows managers to see the burden of their team and alter assignments as required; Trello does not.
Reports & Progress Charts
Monday.com has a better graphing feature than Trello. The Gantt chart, which you can make using its timeline feature (on Trello, you’ll need a Power-Up to achieve this), is the most helpful. You can utilize pie, bar, and line charts to track progress and personalize how team members’ workloads are shown on Monday.com. Monday.com, like Trello, lacks standardized reporting. To generate your own project reports, you’ll need to download information and charts as JPG, CSV, or SVG files. Alternatively, you may build and share a board view.
App for mobile devices
Monday.com’s mobile app is available for iOS and Android, although it lacks the versatility of the website’s desktop system. It isn’t as user-friendly as Trello’s, but there are plans to enhance it in 2020. The app is intended to provide users with access to all of the features available on a PC. It enables users to browse through various board views such as Timeline and Kanban, for example. You may also change the look of existing boards and subscribe to new ones.
Integrations
In 2020, monday.com will concentrate on integrations. There are presently over 20 integrations available, including:
- File management: Dropbox, One Drive, and Google Docs.
- IT and bug tracking: GitLab, and BitBucket
- Project management software: Todoist, Trello, and Basecamp.
- e-commerce platforms: WooCommerce and Shopify.
- Relationship management software: Copper, Salesforce, and Zendesk.
- Communication: Microsoft Teams, Slack, and Outlook.
Security
Monday.com complies with GDPR, SOC 1, 2, and 3, as well as several ISO certifications. It is a wonderful option for healthcare establishments since it complies with HIPAA. Data encryption, multi-factor authentication, single sign on (SSO), sophisticated session management, and privacy controls are all available depending on the subscription you choose. Trello’s most sophisticated package includes several of these security measures as well.
Plans for the Future
Monday.com announced its 2020 road plan in November 2019 during its Elevate conference, but it has not been made public. It plans to concentrate on automating processes, expanding connectors, and developing the mobile app, according to the company. They’re working on board linking and interfaces with a variety of third-party software providers, such as Harvest, Wave, and FullContact CRM. Workspaces, filtering, and sharing features are also being improved.
Trello
Costs and Features
Trello’s free-for-ever plan contains the most helpful features, but it comes with a lot of restrictions, particularly when it comes to integrations (called Power Ups). Paid subscriptions range from $9.99 to $20.99 per month per user, making it less expensive than Monday.com, depending on the amount of people and Power-Ups you need.
Data Fields & Templates
Trello, like Monday.com, has numerous fantastic themes, many of which were created by its users. They’re useful for business, design, marketing, sales, and vacation planning, among other things. Trello’s card-based structure is ideal for Kanban-style project management. You may use colors and graphics to offer visual cues and establish columns as lanes or groups. Images may also aid in visualizing progress or end objectives for physical tasks, designs, or your client’s ideal wedding.
You can store a tremendous lot of information on the cards. The fields aren’t as extensive or adjustable as those on Monday.com, but they do include the most crucial information. You can add subtasks and checklists to cards, which is a benefit over Monday.com. In addition, unlike a spreadsheet, where information may be buried, the information is neatly recorded on the card.
Trello’s Kanban board interface is straightforward and appealing.
Automation
Trello’s automation feature is called Butler. It allows you to create automation for your whole team on a single board or across several boards. You may set up rules, scheduled instructions, and due-date triggers for certain activities, much like on Monday.com.
Collaboration
Within Trello, coworkers may comment on tasks and exchange files and photographs, just as they can on Monday.com. You may also do this by email. Adding coworkers to a project is simple using Trello’s drag-and-drop capabilities. It is less expensive than Monday.com since you may provide restricted access to your boards for free. This is an excellent approach to exchanging information with customers.
Progress Charts & Reports
Trello, like Monday.com, lacks a standardized reporting feature. Butler, on the other hand, allows you to create reports. Butler, the automated assistant, will gather a bunch of cards and provide a report based on their content. You may also schedule them to repeat. Trello, on the other hand, does not feature graphs.
Trello, like Monday.com, features fewer charts. You should use Monday.com if you require a Timeline or Gantt chart view.
App for mobile devices
Trello’s iOS and Android mobile applications offer more features than Monday’s. You may use them to make boards, lists, and cards. It also allows you to adjust due dates and accomplish assignments. Although your boards are shown in a reduced format, the app is still simple to use.
Integrations
Trello’s adaptability is based on integrations (also known as Power-Ups). Unlike Monday.com, Trello’s functionality is mainly reliant on Power-Ups. It has over a hundred connectors, but none of them connect to Microsoft programs like Outlook or ecommerce platforms like Shopify.
- File storage: Dropbox, OneDrive, Google Docs, and Box are all good options for
- IT and bug tracking: GitLab, BitBucket, and Freshservice
- Project management tools: Asana and Jira.
- Customer management platforms: Salesforce and Zendesk.
- Communication: Google Hangouts and Slack.
Security
Trello complies with GDPR and is SOC2 Type 2 certified. It’s also accredited to ISO/IEC 27001 standards. It’s hosted by Amazon Web Providers, which is one of the world’s most secure cloud server services. Trello has two-factor authentication, Google Apps Sign-on, SSO, and configurable limits on board, document, and invite viewing.
Plans for the Future
Trello has a public roadmap (in the form of a Trello board), but it hasn’t filled it with expected enhancements. No enhancements for 2020 have been revealed in the community forums, according to our search.
Usability
Both of these project management systems are simple to use, and their users rave about how easy they are to use. Despite the fact that they are both project management software, the manner they are utilized differs significantly. The simplicity of use is a matter of personal preference: Monday.com employs a spreadsheet interface, whereas Trello makes use of Kanban boards.
Monday.com
Monday.com starts with a spreadsheet-style user interface. Its records, known as Pulses, might include tasks, records, or project phases. You may also build them from a form, which distinguishes it from Trello. Anyone who has used spreadsheets will recognize the layout, and you may customize it with color and icons based on the fields and adjustments. To protect the board from becoming too cluttered, you may also conceal fields.
The structure might be intimidating at first, but it contains all of the necessary information. Other views, such as card view, calendar, and timeline, may also display the data.
Monday.com and Trello both help you through the process of creating your first project. Once you’ve mastered the fundamentals, the learning curve is higher than with Trello to grasp all of the capabilities.
Trello’s
Trello follows the Kanban board model, with customizable backgrounds that include graphics. Only the most necessary information is shown on the cards on the board: title, due date, and a progress meter. You may use color coding to alert you of a looming deadline. You click on the card to delve further into the content. The cards are also well-organized and provide picture and document previews.
Trello guides you through the creation of your first project. Because it doesn’t have as many fields and customization possibilities as Monday.com, it’s simpler to learn and master.
Customer Service
Monday.com
Monday.com and Trello provide excellent customer service to both basic and premium consumers. Trello, on the other hand, solely provides personal help via email or a community forum, while Monday.com additionally provides phone support.
Monday.com
Monday.com offers live phone and email service 24 hours a day, 7 days a week. The program’s extensive help area is searchable and contains self-help instructions, articles, and videos. In certain circumstances, the program provides a full lesson that guides you through performing a job. Custom installs, data conversions from current project management solutions, onboarding, training, and industry-specific integrations are all available via its professional services. Monday.com also provides the following services:
- Base of Information
- Guides
- Video Instructions
- Webinars
- Forum for the Community
- Training Package for VIPs
Trello
Trello has guidelines and a searchable how-to feature, albeit we discovered that the search returns solutions for complicated tasks rather than simple instructions. You’ll need to consult the guidelines for them. The guidelines are well-illustrated and simple to understand. Trello also includes the following features:
- Base of Information
- Guides
- Webinars
- Forum for the Community
- Training Package for VIPs
Trello may be contacted through email or the community forum for more detailed issues or account assistance. “Priority email assistance” is provided to enterprise clients, which is described as “within one business day.” Questions submitted to the community forum are often handled within an hour, however users rather than Trello Support are occasionally involved.
Customer Reviews
Users of both Trello and Monday.com seem to like the apps. Monday.com is praised for its flexibility and power, whereas Trello is praised for its simplicity. Trello’s mobile app receives better marks as well.
Monday.com
Monday.com gets good marks from software critics for its simplicity of use, templates, and versatility. It was challenging for some users to master. When their quantity of customers placed them on the upper end of a pricing plan, the main criticism was the exorbitant price tag.
Trello
Trello’s main advantage is its simplicity. It’s intuitive and simple to use, according to user reviews. While many people praised the simple UI and minimal toolset, others felt that it was too basic for their needs. Most are similar to Power-Ups in terms of usefulness.
Conclusion
Trello and Monday.com are two of the greatest project management software options available. They have excellent task management, communication, and organization capabilities, as well as the ability to operate an Agile project. They’re also simple to utilize. We chose monday.com as the best of the two because, in addition to being simple to use, it is also more versatile, with hundreds of themes and personalization options.
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Frequently Asked Questions
Which is the best trello or Monday?
A: Trello is the better option between these two.
